Terrytown City Council agenda and minutes from October 2016 to the most recent meeting.
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CITY OF TERRYTOWN
The City of Terrytown Council met on Thursday, September 6, 2018, at 6:30 PM, for their regular meeting at the Housing Partners of Western Nebraska Community Room, 89A Woodley Park Road in the City of Terrytown. Notice of said meeting was published in the Scottsbluff Star-Herald according to law and council members were notified of said meeting. The meeting was called to order at 6:30 PM by Mayor Kent Greenwalt. Council Members present were: Tyler Feil, Jerry Green, Chris Perales and Marcia Sherlock. Absent: None. City Clerk Tamera Leeling recorded the proceedings of the meeting. The minutes of the previous meeting were dispensed with.
The Pledge of Allegiance was recited by those in attendance. Mayor Greenwalt pointed out the location of the poster for the Open Meetings Act.
A public hearing was held on the proposed budget and proposed property tax request for the fiscal year 2018-2019 budget. City Administrator/Treasurer Lonnie Miller explained that the total budgeted expenditures is $7,745,589.00 which includes approximately $3,000,000.00 for the water meter project. The property tax request is included at $109,585.00 which is a little more than last year. The actual property tax levy is down from 0.433490 to 0.425406. The assessed valuation is $25,760,110.00. There being no public comments, concerns or questions, the public hearing was closed. Moved by Perales and seconded by Green to approve budget appropriations of $7,745,589.00 for the fiscal year ending September 30, 2019. Aye’s: Feil, Green, Perales and Sherlock. Nay’s: None. Motion approved. Moved by Sherlock and seconded by Perales to approve property tax request of $109, 585.00 for the fiscal year ending September 30, 2019. Aye’s: Feil, Green, Perales and Sherlock. Nay’s: None. Motion approved. Moved by Green and seconded by Sherlock to approve an additional 1% increase in restricted funds authority for the fiscal year ending September 30, 2019. Aye’s: Feil, Green, Perales and Sherlock. Nay’s: None. Motion approved.
There were no additions, changes, or emergency items added to the agenda.
Moved by Sherlock and seconded by Green to approve the minutes of the regular meeting of August 2, 2018. Aye’s: Feil, Green, Perales and Sherlock. Nay’s: None. Motion approved.
Regular Claims (August 2, 2018 to September 5, 2018):
KENO FUND: Nebraska Public Power District, Utilities, 120.39; A & A Porta Potties, Portable Toilet Rental, 400.00; A & A Porta Potties, Portable Toilet Rental, 400.00; Carpenter Center, Contribution, 250.00; GENERAL FUND: Respond First Aid, Supplies, 40.05; One Call Concepts, Digger’s Hotline, 49.59; Robert Blanco, Jr., Wages, 455.07; Hugo Chairez, Wages, 1184.89; Tamera Leeling, Wages, 985.44; Dennis McLaughlin, Wages, 953.86; Intralinks, Inc., Software/Repairs/Maintenance, 715.44; Nebraska Child Support, Child Support Payment, 246.94; Verizon Wireless, Cellular Service, 242.55; Nebraska Public Power District, Utilities, 195.64; 21st Century Equipment, Repairs/Maintenance, 140.49; Western Plains Business Solutions, Copier Maintenance Service Agreement, 167.36; Dana Cole & Co., Accounting, 2000.00; Star-Herald, Publications, 332.51; Windstream, Phone, 7.68; Kent Greenwalt, Heartland Express Meeting & Lunch, 15.00; Nebraska Child Support, Child Support Payment, 246.94; Staples, Supplies, 23.37; Robert Blanco, Jr., Wages, 455.07; Hugo Chairez, Wages, 1164.70; Tamera Leeling, Wages, 928.19; Dennis McLaughlin, Wages, 923.83; Guardian Insurance, Life Insurance, 27.75; Principal Insurance, Vision Insurance, 41.55; Blue Cross Blue Shield, Health Insurance, 2582.74; Robert Blanco, Jr., Wages, 455.07; Hugo Chairez, Wages, 1073.81; Tamera Leeling, Wages, 890.04; Dennis McLaughlin, Wages, 878.78; Nebraska Child Support, Child Support Payment, 246.94; Allo Communications, Phone/Internet, 235.93; Capital Bank & Trust, Simple IRA Employee Contribution, 1200.00; Carpenter Center, Office Rent/Front Desk Supervision, 1172.00; Cyclone Express, Fuel, 322.08; Frank Parts Company, Supplies, 38.48; Panhandle Humane Society, Pest Control, 600.00; Independent Plumbing & Heating, Repairs/Maintenance, 34.40; Indoff Incorporated, Supplies, 7.21; Intralinks, Inc., Back-up Battery, 209.99; Johnson Cashway Lumber, Supplies, 35.35; Judy Hoatson, Bookkeeping, 370.00; Kent Greenwalt, Mileage, 44.55; League Association of Risk Management, 2018-2019 Insurance Renewal, 19045.02; League of Nebraska Municipalities, Membership Dues, 508.00; Moneywise Office Supply, Supplies, 51.06; One Call Concepts, Digger’s Hotline, 50.34; Reganis Auto Center, Repairs/Maintenance, 1312.83; Sandberg Implement, Inc., Repairs/Maintenance, 63.69; Scotts Bluff County Communications, 2018-2019 Inter-Local Agreement Share, 6480.00; Scottsbluff Police Department, Police Labor, 7683.33; M.C. Schaff & Associates, Engineering, 520.00; Simmons Olsen Law Firm, Legal Fees, 2155.50; Verizon Wireless, Cellular Service, 242.55; ZM Lumber Company, Supplies, 18.99; Tyler Feil, Wages, 66.76; Jerry Green, Wages, 69.26; Roy K. Greenwalt, Wages, 230.87; Chris Perales, Wages, 69.26; Marcia Sherlock, Wages, 69.26; WATER FUND: City of Gering, July Wholesale Water/Utilities, 12288.25; Nebraska Public Power District, Utilities, 192.94; United Parcel Service, Shipping, 68.09; Nebraska Public Power District, Utilities, 192.48; United Parcel Service, Shipping, 15.90; Enviro Service, Inc., Lab Fees, 40.00; City of Gering, August Wholesale Water/Utilities, 13482.95; Independent Plumbing & Heating, Repairs/Maintenance, 117.00; Nebraska Public Health Environmental Lab, Lab Fees, 380.00; Terry Carpenter, Inc., Well Lease, 438.00; SEWER FUND: Enviro Service, Inc., Lab Fees, 173.00; Nebraska Public Power District, Utilities, 300.52; B & C Steel, Repairs/Maintenance, 24.97; City of Scottsbluff, Wastewater, 10636.31; Enviro Services, Inc., Lab Fees, 173.00; Henning’s Construction, Repairs/Maintenance, 1697.00; Johnson Cashway Lumber, Supplies, 8.98; Terry Carpenter, Inc., Land Lease, 150.00; Waste Connections, Trash Collection, 7075.29; STREET FUND: Nebraska Public Power District, Utilities, 2304.67; Nebraska Public Power District, Utilities, 267.53; City of Scottsbluff, Painting/Labor, 894.13. Moved by Green and seconded by Perales to approve the payment of regular claims as presented. Aye’s: Feil, Green, Perales and Sherlock. Nay’s: None. Motion approved.
City Administrator/Treasurer Lonnie Miller reviewed the July 31, 2018 Financial Statements. Financial Statements are available for public inspection at the office of the City Clerk.
City Administrator/Treasurer Lonnie Miller reported on a Notice of Lease Violation that he received from Terry Carpenter, Inc. The notice indicates that the City of Terrytown violated its lease agreement with Terry Carpenter, Inc. by placing a recycling bin on the southeast corner of the lake property. Rather than dispute whether the City’s permitting a recycling container on the lake property constitutes a violation of this lease, arrangements were made with Waste Connections to move the recycling bin to city-owned property located on the northwest corner of Terry Boulevard and Mobile Avenue (referred to as 17A & 17B Terry Boulevard). Moved by Green and seconded by Sherlock to approve the location of the recycling bin placement on city-owned property located at 17A & 17B Terry Boulevard. Aye’s: Feil, Green, Perales and Sherlock. Nay’s: None. Motion approved.
City Administrator/Treasurer Lonnie Miller recommended that a sign be purchased and erected at 17A & 17B Terry Boulevard to indicate that the recycling bin is available for use and to inform the public as to what types of recyclables are to be placed in the single-stream recycling bin. Utility Supervisor Hugo Chairez obtained three quotes for the purchase of a 3’ x 2’ metal sign. Cozad Signs submitted that lowest quote for $95.00. The design for which the quotes were received is white with black lettering in the middle and a blue box with white lettering located at the top and bottom. Mr. Miller suggested that an additional item of a triangle with the numbers 1-7 inside the triangle be included on the sign to indicate the type of plastics acceptable. Moved by Green and seconded by Sherlock to purchase the 3’ x 2’ metal recycling sign from Cozad Signs for $95.00. Aye’s: Feil, Green, Perales and Sherlock. Nay’s: None. Motion approved.
City Administrator/Treasurer Lonnie Miller discussed a request for membership from the Western Nebraska Tourism Coalition (WNTC). The primary benefit of membership is leveraging the collective buying power of the WNTC; member counties, communities and tourism entities are able to increase their exposure to key visitor markets in Nebraska, Colorado, South Dakota and Wyoming. WNTC represents all aspects of the tourism industry to share with the world the variety of offerings and services from 21 counties that encompass Nebraska’s westernmost region. Moved by Green and seconded by Feil to approve membership to Western Nebraska Tourism Coalition (WNTC) for payment of dues for $100.00. Aye’s: Feil, Green and Perales. Nay’s: Sherlock. Motion approved.
City Engineer Jeff Wolfe reviewed the cost to replace the existing fuel tank for the back-up generator at the main sewer plant. Utility Supervisor Hugo Chairez discovered that the current fuel tank is leaking, possibly from rust. It is necessary to have a fuel tank to operate the back-up generator in the event of a power outage. Mr. Wolfe has acquired quotes to replace the existing fuel tank. Removal of the old fuel tank would cost $3,600.00 and an additional cost of $5,000.00 for a new double-wall fuel tank (tank within a tank) with a leak-detection system. These replacement costs would be paid from the sewer fund. Moved by Sherlock and seconded by Perales to remove existing fuel tank and replace with a new fuel tank for $8,600.00. Aye’s: Feil, Green, Perales and Sherlock. Nay’s: None. Motion approved.
City Engineer Jeff Wolfe presented an update on the water project. U.S. Department of Agriculture Community Programs Specialist Sara Pierce has advised that the property docket has gone before the committee for approval and a decision should be forthcoming within two to two-and-a-half weeks. Along with the decision, a notice to approve advertising for bids is expected. Once approval by the state is granted, the bidding process can begin for Phase II of the Terrytown Water Project. It is anticipated that a bidding date will be set and be presented at the October 2018 City Council meeting and that bids will be presented for approval at the November 2018 City Council meeting.
City Engineer Jeff Wolfe reviewed the Tri-City Stormwater and Keep Scottsbluff/Gering Beautiful contract. The Tri-City Stormwater is a cooperative of municipal corporations consisting of the Cities of Scottsbluff, Gering and Terrytown. This cooperative agreement allows Scottsbluff, Gering, and Terrytown to pool joint resources with regard to the unfunded stormwater mandate. The inter-local agreement provides for joint meetings and consultation, development and recommendation to respective governing bodies of appropriate legislation, development of appropriate public educational materials and programs, joint purchasing of items for common use, joint hiring of consultants, accountants, attorneys and other persons with such expertise as the parties decide would be beneficial. Keep Scottsbluff/Gering Beautiful (KSGB) is a Nebraska non-profit organization and will incorporate a public education program that discusses the dangers associated with the pollution of the cities’ stormwater systems. On behalf of Tri-City Stormwater, the Cities of Scottsbluff, Gering and Terrytown will each pay to KSGB respective sums. The City of Terrytown will pay $2,000.00 plus supplies not to exceed $4,000.00 annually. Moved by Sherlock and seconded by Feil to approve Resolution 18-06 in which the City of Terrytown agrees to enter into a contract with the City of Scottsbluff, City of Gering and Keep Scottsbluff/Gering Beautiful to manage the Storm Water Management Plan. Aye’s: Feil, Green, Perales and Sherlock. Nay’s: None. Motion approved.
WHEREAS, The Cities of Terrytown, Gering, and Scottsbluff have developed a Storm Water Management Plan in accordance with Nebraska law; and
WHEREAS, The Cities of Terrytown, Gering, and Scottsbluff have agreed to enter into a contract of cooperative of municipal corporations, and Keep Scottsbluff/Gering Beautiful, a Nebraska non-profit organization, hereafter called “KSGB” to manage the Storm Water Management Plan, hereafter called the “Tri-City Stormwater Contract”; and
WHEREAS, The Contract has been reviewed and approved by City Staff; and
WHEREAS, The City Staff believes the contract is appropriate and should be approved by City Council.
NOW, THEREFORE, BE IT RESOLVED, by the Mayor and City Council of Terrytown, Nebraska, that the Tri-City Stormwater Contract is hereby approved.
PASSED AND APPROVED this 6th day of September, 2018
Kent Greenwalt, Mayor
ATTEST: Tammy Leeling, City Clerk
City Engineer Jeff Wolfe presented an update on the Platte Alliance Water Supply (PAWS). The PAWS project is a rural municipal water supply project incorporating 11 communities and additional rural water districts in Southeastern Wyoming and Western Nebraska, along the North Platte River basin. These rural municipalities are experiencing significant financial hardships to treat for nitrates, arsenic and uranium contaminates in the public water supply system. Upstream, in Wyoming, the water quality is significantly improved. The planning concept is to take water upstream in the Platte River, where only conventional treatment processes will be required and via gravity transmission, pipe the treated water downstream to the rural municipalities and water districts. The project will be a first multi-state treated water project for both Wyoming and Nebraska. The purpose of this project is to look into the feasibility of construction of a single water treatment plant and pipeline that would be a bulk water supplier to every community from Guernsey, Wyoming to Bridgeport, Nebraska. One treatment plant would allow for ease of addressing individual water quality issues, as well as reducing the overall operations and maintenance costs of treatment. An informative meeting was held on August 29, 2018, at the Fairfield Motel in Scottsbluff to educate representatives from municipalities and rural water districts. Another informative meeting will be held on September 26, 2018, at the Platte Valley Bank meeting room in Torrington, Wyoming, at 3:30 p.m.
City Engineer Jeff Wolfe discussed concerns regarding the newly constructed privacy fence located at the Arcadia Hotel. Mr. Wolfe researched the situation and determined that a proper permit was obtained and that the fence is located within the property lines. It was determined that there is no obstruction problem at the intersection of Mobile Avenue and Lake Drive due to Mobile Avenue being a one-way street with the traffic flowing from west to east.
City Attorney Libby Stobel discussed the Fifth Amendment to the Agreement with the City of Scottsbluff to contract police services. The monthly amount that the City pays for Scottsbluff’s police services has not increased in the past 12 years. The City of Terrytown agrees to pay the City of Scottsbluff the sum of $130,000.00 during each twelve month term ($10,833.33 per month). This new agreement would build in a consumer price index adjustment every five years. Moved by Perales and seconded by Green to approve the Fifth Amendment to the Agreement with the City of Scottsbluff to contract police services. Aye’s: Feil, Green, Perales, and Sherlock. Nay’s: None. Motion approved.
Office Manager/City Clerk Tammy Leeling discussed the purchase of four Christmas banners, set-up costs and hardware from Display Sales for $1,473.00. The Christmas banners are an unusual size and are only available from this dealer. The four banners would consist of one design per banner for a total of four different designs that have been selected by the Banner Committee and would replace banners that are worn beyond use. Also included in the quote would be four sets of hardware to replace old hardware. A total of twelve banners are displayed throughout Terry Boulevard during the holiday season. The banners are constructed of heavy canvas materials and the City’s previous banners have held up for over 18 years. Moved by Perales and seconded by Green to purchase four banners selected by the Banner Committee, set-up costs and four sets of hardware for $1,473.00 from Display Sales. Aye’s: Feil, Green, Perales and Sherlock. Nay’s: None. Motion approved.
Chief of Police Kevin Spencer reported that a Human Trafficking Symposium sponsored by Region 1 and the Panhandle Partnership will be held on September 26, 2018, at the Gering Civic Center. The cost will be $20.00 per person and will include lunch. Approximately 400 people are expected to attend this symposium. The Computer Aided Dispatch and Records Management System is scheduled to be live on October 23, 2018. Training will be conducted during the weeks of October 8, 2018, and October 15, 2018. This will be a county-wide program that will allow agencies to share the system and the data. A promotional exam will be held on September 14, 2018, to replace an officer that has retired. There are currently two openings available for patrol officers.
During the opportunity for Public Comment, Property Owner Michelle Roose presented questions about the Platte Alliance Water Supply (PAWS) regarding costs to consumers. City Engineer Jeff Wolfe explained that due to a number of entities belonging to the alliance that consumer rates would be relatively lower. Ms. Roose also voiced concerns about a large pot hole located on Spring Valley Lane. Utility Supervisor Hugo Chairez advised that the City uses cold-patch in the pot holes which is obtained from the City of Gering. Currently, Gering is out of cold-patch, but once it is available the pot hole will be repaired.
During the opportunity for Public Comment, Resident Tom Blackos questioned speed limits in Patriot Park. Mr. Blackos also voiced a concern about his neighbors in Patriot Park burning fires within the trailer park. The neighbors also have visitors that play their music loud. City Attorney Libby Stobel suggested that Mr. Blackos discuss these issues with Patriot Parks Property Manager. Police Chief Kevin Spencer also advised that he would have an officer from his department visit with Mr. Blackos.
There being no further business to come before the Council, moved by Perales and seconded by Sherlock to adjourn to the next called meeting on Thursday, October 4, 2018, at 6:30 PM, subject to the call of the Mayor. Aye’s: Feil, Green, Perales and Sherlock. Nay’s: None. Motion approved.
Mayor of the City of Terrytown