City of Terrytown Agenda's and Meeting Minutes.
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CITY OF TERRYTOWN
The City of Terrytown Council met on Thursday, November 2, 2017, at 6:30 PM, for their regular monthly meeting at the Housing Authority, 89A Woodley Park Road in the City of Terrytown. Notice of said meeting was published in the Scottsbluff Star-Herald according to law and council members were notified of said meeting. The meeting was called to order at 6:30 p.m. by Mayor Kent Greenwalt. Council Members present were: Jerry Green, Cyinda Kriner, Chris Perales and Marcia Sherlock. Absent: None. Assistant City Clerk Tamera Leeling recorded the proceedings of the meeting. The minutes of the previous meeting were dispensed with.
The Pledge of Allegiance was recited by those in attendance. Mayor Greenwalt pointed out the location of the poster for the Open Meetings Act.
There were no additions, changes, or emergency items added to the agenda.
Moved by Sherlock and seconded by Perales to approve the minutes as corrected, with respect to a typographical error in Ordinance 422, for the regular meeting on October 5, 2017. Aye’s: Green, Kriner, Perales and Sherlock. Nay’s: None. Motion approved.
Moved by Sherlock and seconded by Perales to approve Jerry Green’s conflict of interest for the payment of Clerk Linda Green’s wages. Aye’s: Kriner, Perales and Sherlock. Nay’s: None. Motion approved. Moved by Sherlock and seconded by Kriner to pay Clerk Linda Green’s wages of 203.17. Aye’s: Kriner, Perales and Sherlock. Nay’s: None. Motion approved.
Payment of Remaining Claims:
KENO FUND: Nebraska Public Power District, Utilities, 105.63; Carpenter Center, Contribution, 250.00; GENERAL FUND: Tamera Leeling, Overtime Compensation, 226.93; Indoff Incorporated, Office Supplies, 48.55; Nebraska Municipal Clerk’s Association, 2017-2018 Membership Dues, 35.00; Simmons, Olsen Law Firm, Legal Fees, 1525.50; CNA Surety, Bond Renewal, 145.00; Murdoch’s, Repair/Maintenance, 56.98; Nebraska Public Power District, Utilities, 184.38; Scotts Bluff County Clerk, County Court Costs, 17.00; Verizon Wireless, Cellular Service, 111.36; Nebraska Department of Revenue, Nebraska Income Tax Withholding-3rd Quarter, 877.79; Charter Communications, Shop Phone/Internet, 121.00; City of Scottsbluff, Emergency Management Fee, 167.28; Ellison, Kovarik & Turman, Legal Fees, 1207.50; Hugo Chairez, Wages, 1077.65; Tamera Leeling, Wages, 885.69; Dennis McLaughlin, Wages, 873.72; Gering Public Schools, Liquor License Distribution, 250.00; Moneywise Office Supply, Office Supplies, 23.62; Print Express, Envelopes, 161.50; Pitney Bowes, Meter Postage, 500.00; Scotts Bluff County Sheriff’s Office, Sheriff’s Fees, 42.04; Staples, Office Supplies, 58.88; Windstream, Phone, 6.18; Petty Cash, Certified Mail, 8.13; DBO Digital Marketing, Website Development, 660.00; Guardian Insurance, Life Insurance, 21.00; Principal Insurance, Vision Insurance, 41.55; Hugo Chairez, Wages, 1058.29; Tamera Leeling, Wages, 867.39; Dennis McLaughlin, Wages, 837.70; Blue Cross Blue Shield, Health Insurance, 2747.02; Capital Bank & Trust, Simple IRA Employee Contributions, 1200.00; Carpenter Center, Office Rent/Front Desk Supervision, 1172.00; Cyclone Express, Fuel, 246.85; Dana Cole & Co., Accounting, 5375.00; Panhandle Humane Society, Pest Control, 600.00; Johnson Cashway Lumber Co., Shop Supplies, 2.99; Judy Hoatson, Bookkeeping, 1470.00; Kent Greenwalt, Mileage, 53.35; Lonnie Miller, Reimbursement for Weebly Starter Site, 108.00; Moneywise Office Supply, Office Supplies, 3.58; Monument Prevention Coalition, 2017-2018 Fiscal Year Funding, 898.50; Northwest Pipe Fittings, Inc., Repairs/Maintenance, 167.53; Respond First Aid Systems, First Aid Supplies, 48.86; Scotts Bluff County Communications, 2017-2018 Inter-Local Communications Agreement, 6480.00; Scottsbluff Police Department, Police Labor, 7683.33; M.C. Schaff & Associates, Engineering, 360.00; Jerry Green, Wages, 69.26; Roy K. Greenwalt, Wages, 230.87; Cyinda Kriner, Wages, 69.26; Chris Perales, Wages, 69.26; Marcia Sherlock, Wages, 69.26; WATER
Page 2 Continued Payment of Claims
FUND: Nebraska Public Power District, Utilities, 176.92; Simmons, Olsen Law Firm, Legal Fees, 204.50; UPS, Shipping, 19.22; Nebraska Public Power District, Utilities, 1986.41; Clarence Gealy, Refund on Water Utilities, 16.40; Henning’s Construction, Terrytown Water System Project Phase I: Gering Connections Project-Contractor’s Pay Application No. 2, 80064.16; Enviro Service, Inc., Lab Fees, 36.00; HOA Solutions, Inc., Repairs/Maintenance, 852.00; Johnson Cashway Lumber Co., Repairs/Maintenance, 7.28; Moneywise Office Supply, Office Supplies, 74.84; Nebraska Public Health Environmental Lab, Lab Fees, 19.00; Northwest Pipe Fittings, Inc., Repairs/Maintenance, 1295.66; Panhandle Area Development District, Terrytown Water System Project General Administration, 3000.00; M.C. Schaff & Associates, Engineering, 9548.00; Terry Carpenter, Inc., Well Lease, 438.00; SEWER FUND: Northwest Pipe Fittings, Inc., Repairs/Maintenance, 62.75; City of Scottsbluff, Wastewater, 10100.97; Clarence Gealy, Refund on Sewer/Garbage Utilities, 29.54; Nebraska Public Power District, Utilities, 310.06; Enviro Service, Inc., Lab Fees, 264.00; Terry Carpenter, Inc., Land Lease, 150.00; Waste Connections, Trash Collection, 7061.40; STREET FUND: Nebraska Public Power District, Utilities, 2327.07; City of Scottsbluff, Repairs/Maintenance, 2139.00; Nebraska Public Power District, Utilities, 267.53. Moved by Sherlock and seconded by Green to approve the payment of claims as presented. Aye’s: Green, Kriner, Perales and Sherlock. Nay’s: None. Motion approved.
Moved by Perales and seconded by Sherlock to approve Contractor’s Application for Payment No. 3 to Henning’s Construction regarding Terrytown’s Water System Project Phase I: Gering Connections Project in the amount of $77,637.73 pending agency concurrence. Aye’s: Green, Kriner, Perales and Sherlock. Nay’s: None. Motion approved.
Twin Cities Development (“TCD”) Executive Director, Rawnda Pierce, and Director of Community & Economic Development, Keith Ellis, presented an update on current projects. A Business Support Service Providers Network and a Next Generation Marketing Group have been formed. TCD’s goal is to provide a one-stop approach to business prospects to the area, and does so by marketing the entire community as a whole. Due to a shortage of short-term housing and quality affordable housing for individuals coming to the community for job opportunities, TCD has made the housing component of economic development a major focus. The City currently contributes $1,500/year to TCD.
Resident Michael Minzey addressed the council stating truck traffic twice now has hit utility lines overhanging Gary Street and causing damage to the electrical web located on his house. In each instance repairs were made, but Minzey would like to see changes made to truck traffic in this area or utility wires moved. City Attorney Libby Stobel and City Engineer Jeff Wolfe will research ordinances pertaining to truck traffic and review inter-local agreement with the City’s utility providers, the National Electric Code and the National Electric Safety Code to determine if a solution is possible going forward.
Mayor Greenwalt discussed traffic congestion on Terry Boulevard west of Stable Club Road to the Carpenter Center at the request of the Carpenter Center. Input will be sought from the residents in this area and will be presented to the council at a later date.
City Administrator/Treasurer Lonnie Miller reviewed the September, 2017, Financial Statements. Due to no Keno revenue being received during the past year, no Keno compliance report will be performed by auditors.
Moved by Green and seconded by Kriner to approve the Sewer Fund repayment of an advance of $55,000.00 previously received from the General Fund. Aye’s: Green, Kriner, Perales and Sherlock. Nay’s: None. Motion approved.
Page 3 Continued City Credit Card
City Administrator/Treasurer Lonnie Miller requested authorization for the establishment of a City credit card with Platte Valley Bank. The credit card is needed for expenses associated with the City’s website in which on-going services such as website hosting and maintenance requires payment through a credit card. The credit card would be paid off each month to avoid a finance charge. The credit card would also be used on a limited basis for city expenses, such as travel. Moved by Sherlock and seconded by Kriner to establish a credit with Platte Valley Bank with a credit limit of $2,500.00. Aye’s: Green, Kriner, Perales and Sherlock. Nay’s: None. Motion approved.
City Administrator/Treasurer Lonnie Miller reported on his investigation into on-line payment options for city customers for utilities. Mr. Miller obtained the following information from Platte Valley Bank: An upfront cost to the city would include the cost of a non-wireless credit card machine and application fee. Monthly costs would include a maintenance fee, PCI fee (internet connection), per item charge, merchant processing fee of 1.5%-3.3% of transaction amount (fees vary by credit card companies), national network assessments (chargeback processing, requests for copy and research). This agenda item was tabled to a later date so that more research can be obtained.
Moved by Kriner and seconded by Green to approve Assistant City Clerk Tamera Leeling as an authorized signer on the Keno checking account with Platte Valley Bank. Aye’s: Green, Kriner, Perales and Sherlock. Nay’s: None. Motion approved.
City Attorney Libby Stobel highlighted items discussed at the Mini-Municipal Conference held on October 30, 2017, at the Gering Civic Center which was attended by several city council members and staff. Ms. Stobel suggested that it may be beneficial to the City of Terrytown City Council to adopt several practices used by other city councils throughout the state.
City Attorney Libby Stobel explained that a request had been received by a resident for an additional 96-gallon dumpster on his property a permanent basis and that a rate needed to be determined, as currently the City charges $16.48 for each residence. Moved by Green and seconded by Kriner to charge $16.48 per residential dumpster, regardless of the number located at each residence. Aye’s: Green, Kriner, Perales and Sherlock. Nay’s: None. Motion approved.
City Engineer Jeff Wolfe reported that the three water main connections with Gering have been completed. A water main is also being installed along the alley at South Street which should be completed by the end of the month. Electricians are working on the vaults, which are the electronic boxes that monitor the valve and pressure system in the line once it’s activated. When the vaults are calibrated and water connections finished, a factory representative will need to come out and train city staff members on how the electronics operate. At the same time, an electronic technician will need to recalibrate the current system where data on water flow and pressure are sent between the city’s water well and the water tower. The new system will have data sent from the water tower to the water main vaults. The training and recalibration work should be done by the end of this month. Once completed, the lone water well will be decommissioned and the new system activated with water supplied by Gering. Bids for Phase Two will be scheduled in January or February 2018 with work to begin in the spring. Phase Two will take the entire year as all the residences and businesses are connected to a water metering system.
Page 4 Continued Adjournment
There being no further business to come before the Council, moved by Sherlock and seconded by Kriner to adjourn to the next called meeting on Thursday, December 7, 2017, at 6:30 PM, subject to the call of the Mayor. Aye’s: Green, Kriner, Perales and Sherlock. Nay’s: None. Motion approved.
Mayor of the City of Terrytown
Assistant City Clerk