March 2017

CITY OF TERRYTOWN
COUNCIL MINUTES
The City of Terrytown Council met on Thursday, March 2, 2017, at 6:30 PM, for their regular monthly meeting at the Housing Authority, 89A Woodley Park Road in the City of Terrytown.  Notice of said meeting was published in the Scottsbluff Star-Herald according to law and council members were notified of said meeting.  The meeting was called to order at 6:30 p.m. by Mayor Kent Greenwalt.  Council Members present were:  Jerry Green, Cyinda Kriner, Chris Perales and Marcia Sherlock.  Absent: None. Assistant City Clerk Tamera Leeling recorded the proceedings of the meeting. The minutes of the previous meeting were dispensed with.
The Pledge of Allegiance was recited by those in attendance.  Mayor Greenwalt pointed out the location of the poster for the Open Meetings Act.
A public hearing for the changes in the traffic flow patterns and parking regulations along Woodley Park Road from Terry Boulevard to Spring Valley Lane from Terry Boulevard to Woodley Park Road was conducted.  City Engineer Jeff Wolfe requested public input on one-way streets and maintaining parking for the council to consider.
There were no additions, changes, or emergency items added to the agenda.
There was no correspondence added to the agenda.
Moved by Sherlock and seconded by Perales to approve the minutes of February 2, 2017.  Aye’s:  Green, Kriner, Perales and Sherlock.  Nay’s:  None.  Motion approved.
Moved by Perales and seconded by Sherlock to approve Green’s conflict of interest for the payment of Check #14857-$203.17 for the Clerk’s wages and to approve payment of the Clerk’s wages.  Aye’s:  Kriner, Perales and Sherlock.  Nay’s:  none.  Motion approved.   
Payment of Claims:  KENO FUND:  Nebraska Public Power District, Utilities, 94.77; Terry Carpenter, Inc., Lake Lease/Real Estate Taxes, 2466.34; Carpenter Center, Contribution, 250.00; GENERAL FUND:  One Call Concepts, Diggers Hotline, 43.50; Schaff & Associates, Engineering, 475.00; Scottsbluff Star-Herald, Legal Publications, 266.07; Verizon Wireless, Cellular Service, 111.30; Hugo Chairez, Wages, 1077.54; Tamera Leeling, Wages, 742.99; Dennis McLaughlin, Wages, 847.25; Simmons, Olsen Law Firm, Legal Fees, 1162.00; Heilbrun’s, Shop Tools, 65.70; Nebraska Public Power District, Utilities, 576.05; Principal, Vision Insurance, 24.84; John Deere Farm Plan, Repairs/Maintenance, 91.56; Charter Communications, Phone/Internet, 118.39; City of Scottsbluff, Emergency Management Fee, 162.14; Windstream, Phone, 6.05; Hugo Chairez, Wages, 1012.52; Tamera Leeling, Wages, 742.99; Dennis McLaughlin, Wages, 820.21; Blue Cross Blue Shield, Health Insurance, 4820.94; Scotts Bluff County Clerk, Court Costs, 34.00; Linda Green, Wages, 203.17; Jerry Green, Wages, 69.26; Roy K. Greenwalt, Wages, 230.87; Cyinda Kriner, Wages, 69.26; Tamera Leeling, Wages, 203.17; Chris Perales, Wages, 69.26; Marcia Sherlock, Wages, 69.26; ACM Accountants & Consultants, Audit, 4200.00; Off Broadway Business Products, Office Supplies, 112.98; Capital Bank & Trust, Simple IRA Employee Contribution, 1030.00; Carpenter Center, Office Rent/Contract Labor, 1154.00; Cyclone Express, Fuel, 203.80; Panhandle Humane Society, Pest Control, 600.00; Ideal Linen Supply, Shop Supplies, 32.46; Judy Hoatson, Accounting, 800.00; Kent Greenwalt, Mileage, 48.95; Moneywise, Office Supplies, 24.99; Scottsbluff Police Department, Police Labor, 7683.33; Schaff & Associates, Engineering, 142.50; Blue Cross Blue Shield, Health Insurance, 2747.04;  WATER FUND:  Simmons Olsen Law Firm, Legal Fees, 370.00; Nebraska Public Power District, Utilities, 374.63; Nebraska Public Power District, Utilities, 1208.71; Enviro Service, Inc., Lab Fees, 18.00; HOA Solutions, Inc., Repairs/Maintenance, 426.00; NMC Exchange, Repairs/Maintenance, 2682.55; Schaff & Associates, Engineering, 19195.10; Terry Carpenter, Inc., Land Lease, 438.00; Nebraska Department of Revenue, Sales Tax, 970.31; SEWER FUND:  Enviro Service, Inc., Lab Fees, 132.00;

Page 2                    Continued                 Payment of Claims    
City of Scottsbluff, Wastewater, 12147,28; Raul Ayala, Damages, 367.00; Nebraska Public Power District, Utilities, 671.37; Enviro Service, Inc., Lab Fees, 264.00; Terry Carpenter, Inc., Land Lease, 150.00; Waste Connections, Trash Collection, 6449.70; Nebraska Department of Revenue, Use Tax, 1318.58; STREET FUND:  Nebraska Public Power District, Utilities, 2401.99.  Moved by Sherlock and seconded by Kriner to approve the payment of claims as presented.  Aye’s:  Green, Kriner, Perales and Sherlock.  Nay’s:  None.  Motion approved.
Fire Chief Anthony Trevino and Assistant Fire Chief Jeremy Kasza were introduced as the new administrative officers for the Scottsbluff Rural Fire Department.    The Scottsbluff Rural Fire Department provides the City of Terrytown’s fire protection needs.
Scotts Bluff County Public Transit Manager Carol Prince and Olsson Associates Senior Transportation Planner Corinne Donahue presented a proposal for flexible bus routes in Gering, Terrytown and Scottsbluff.  The two proposed routes operate north/south to provide connections throughout the community and have time built into the route to deviate to pick up passengers.  The routes serve grocery stores, higher density residential areas, major employment areas, medical facilities and other activity centers.  The projected startup budget is $705,500.00 which includes the City of Terrytown partnership contribution of $1,296.00 with the aim to be in operation in January, 2018.
City Engineer Jeff Wolfe reported that additional time would be needed for ordinances and signage if Spring Valley Lane and Woodley Park Road are made one-way streets.  The City Council has the authority to change the traffic configuration without any engineering studies or additional funding. The City owns the right-of-ways and has the ability to expand the width of the roads, however, it would be very expensive.  The City Council directed City Engineer Jeff Wolfe to draw up a proposal showing changes in traffic flow, parking and signage for creating one-way streets on Spring Valley Lane and Woodley Park Road to be presented at next month’s council meeting.    
City Engineer Jeff Wolfe presented an update on the water project.  Authorization has been given to bid Phase I which includes the main water connection and a connection of water main section in the alley behind South Street.  Advertising for the bidding will begin next week and the bids will be brought to next month’s council meeting for approval.  Two public informational meetings for the meter project will be held in April and notices of these meetings will be included in the “Terrytown Communicator” that will be sent with the monthly billing statements and in the Scottsbluff Star-Herald.  
City Engineer Jeff Wolfe discussed the purchase of Terry Carpenter, Inc. properties that include the lake, well sites and sanitary sources (lift-stations).  Barbara Carpenter, representative of Terry Carpenter, Inc. is in the process of gathering information and then the City of Terrytown can move forward in negotiations.
City Administrator/Treasurer Lonnie Miller present the January 2017 Financial Statements.  Assets are up compared to last year.  General fund revenues and sales tax revenues are down.  Expenses are higher due in part to the payment to the Scotts Bluff County Communications Center for 9-1-1 emergency service.   
City Administrator/Treasurer Lonnie Miller explained that City Attorneys at Simmons Olsen Law Firm may have a conflict of interest in negotiating purchase of land from Terry Carpenter, Inc.  It was suggested and discussed that utilizing Ellison, Kovarik and Turman, P.C. as special legal counsel in these negotiations, in order to avoid any conflicts.  Terry Carpenter, Inc. currently uses Martin Pelster out of Omaha for these discussions.  Moved by Sherlock and seconded Kriner to direct City Attorney Libby Stobel to draw up a limited scope agreement for Ellison, Kovarik and Turman, P.C. to represent the City regarding negotiations and real estate matters with Terry Carpenter, Inc. and to authorize Mayor Kent Greenwalt to sign the agreement.  Aye’s:  Green, Kriner, Perales and Sherlock.  Nay’s:  None.  Motion approved.

Page 3                    Continued             Insurance Benefits for Employees    
City Administrator/Treasurer Lonnie Miller gave an update on some of the issues that have occurred concerning insurance benefits for employees.  The employee long-term life insurance coverage provided by Principal has been terminated.  Principal has a provision stating that if your company has less than three employees, you do not meet their criteria.  Principal has taken it to their underwriter to reconsider and due to the City being on the borderline with only having three employees, it was suggested that the City wait to renew the policy.  ComPro, Agent of Record, has been contacted and has been recommended to use Guardian for our long-term life insurance coverage.  Lonnie Miller will be working with Guardian to get the employees enrolled so that coverage is in place as soon as possible.
Leslie Shaver of Simmons Olsen Law Firm, P.C. discussed the updated Terrytown Employment Manual.  The current employment policy manual was last revised in 2007.  The updated manual is based on the best practices for the employees.  Some of the new revisions include a performance evaluation in written form, authorization of who has accessibility to personnel files, a policy for severe weather, jury/witness leave pay, payment for sick leave upon retirement, internet use and smoking in city vehicles.  The new revisions are steps that are helpful to address issues that may arise in the future.  Moved by Kriner and seconded by Green to approve the updated Terrytown Employment Manual.  Aye’s:  Green, Kriner, Perales and Sherlock.  Nay’s:  None.  Motion approved.
Police Chief Kevin Spencer reported that they recently held a “Coffee with a Cop” event and will continue with the event on a quarterly basis.  The Scottsbluff Police Department has also been involved in other community outreach programs.  
There being no further business to come before the Council, moved by Sherlock and seconded by Green to adjourn to the next called meeting on Thursday, April 6, 2017 at 6:30 PM, subject to the call of the Mayor.  Aye’s:  Green, Kriner, Perales and Sherlock.  Nay’s:  None.  Motion approved.

                                                                                    ____________________________________
                                Mayor of the City of Terrytown
ATTEST:

_____________________________________
Assistant City Clerk