Terrytown City Council agenda and minutes from October 2016 to the most recent meeting.
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CITY OF TERRYTOWN
The City of Terrytown Council met on Thursday, January 4, 2018, at 6:30 PM, for their regular meeting at the Housing Authority, 89A Woodley Park Road in the City of Terrytown. Notice of said meeting was published in the Scottsbluff Star-Herald according to law and council members were notified of said meeting. The meeting was called to order at 6:30 p.m. by Mayor Kent Greenwalt. Council Members present were: Cyinda Kriner, Chris Perales and Marcia Sherlock. Absent: Jerry Green. City Clerk Tamera Leeling recorded the proceedings of the meeting. The minutes of the previous meeting were dispensed with.
The Pledge of Allegiance was recited by those in attendance. Mayor Greenwalt pointed out the location of the poster for the Open Meetings Act.
There were no additions, changes, or emergency items added to the agenda.
City Engineer Jeff Wolfe explained that a public hearing on the City’s One (1) and Six (6) Year Street Improvement Program is required to receive state street allocation funds. Moved by Sherlock and seconded by Perales to open the public hearing. Aye’s: Kriner, Perales and Sherlock. Nay’s: None. Motion approved. Mr. Wolfe presented the One (1) and Six (6) Year Street Improvement Program and explained that a resolution would follow later in the meeting. Mr. Wolfe recommended that normal street maintenance be performed during the duration of the water project, and beginning in 2019, street projects would be proposed when water project is farther along. Carpenter Center Director Bob Nemnich requested that the City consider paving the right-of-way between the Carpenter Center parking lot and Michael Street opening it up to through traffic. Mr. Wolfe suggested that this item be tabled and added to the 2019 One (1) and Six (6) Year Street Improvement Program. Having no further comments, it was moved by Sherlock and seconded by Kriner to close the public hearing on the One (1) and Six (6) Year Street Improvement Program. Aye’s: Kriner, Perales and Sherlock. Nay’s: None. Motion approved.
Moved by Sherlock and seconded by Kriner to approve the minutes of the regular meeting of December 7, 2017. Aye’s: Kriner, Perales and Sherlock. Nay’s: None. Motion approved. Moved by Sherlock and seconded by Kriner to approve the minutes of the special meeting of December 14, 2017. Aye’s: Kriner, Perales and Sherlock. Nay’s: None. Motion approved.
Carpenter Center Director Bob Nemnich addressed the council regarding parking/traffic issues along Terry Boulevard (west of Stable Club Road to the Carpenter Center) during Carpenter Center events and periods of heavy snow, which often results in one-way traffic. Mr. Nemnich suggested that a “no parking” ban be implemented on one side of the street opening it up to two-way traffic. He further commented that in his opinion, it would be better to have “no parking” on the north side due to fewer houses and few residents effected due to the availability of parking on intersecting streets. City Engineer Jeff Wolfe suggested contacting affected for input at a later public meeting before action is taken. Mr. Wolfe also advised that widening Terry Boulevard has been on the Six (6) Year Street Improvement Program for some time, but it is a very expensive undertaking. Mr. Wolfe noted that another option could be “no parking” on both sides of the street. The council discussed having this item as an agenda item in February to determine public interest and possibly having a public hearing to follow at a later date. Moved by Sherlock and seconded by Kriner to place the discussion of parking along Terry Boulevard (west of Stable Club Road to the Carpenter Center) as a standard agenda item for the February 1, 2018, City Council Meeting. Aye’s: Kriner, Perales and Sherlock. Nay’s: None. Motion approved.
Scottsbluff Rural Fire Department Chief Jeremy Kasza and Captain Rusty Schaupp addressed the council regarding position changes within the fire department. Schaupp was elected in October, 2017, to represent Terrytown on the Board of Rural Fire Directors. Currently, the Scottsbluff Rural Fire Department currently has 21 volunteers. Chief Jeremy Kasza can be contacted at (308) 641-8949 and Captain Rust Schaupp can be contacted at (308) 672-4871 with citizen questions or concerns.
Page 2 Continued Payment of Claims
Staff requested that Check #15538 to Best Plumbing Heating and Cooling in the amount $1,580.00 be pulled and tabled until the February 1, 2018, council meeting. Best Plumbing Heating and Cooling performed repairs on a water leak on West Street, but staff has determined the work did not fix the leak and would prefer to delay payment until the matter is resolved. Moved by Perales and seconded by Sherlock to pay all regular claims except Check #15538 to Best Plumbing Heating and Cooling in the amount of $1,580.00. Aye’s: Kriner, Perales and Sherlock. Nay’s: None. Motion approved.
KENO FUND: Nebraska Public Power District, Utilities, 105.63; Carpenter Center, Contribution, 250.00; Petty Cash, Christmas Banners Ties, 35.57; GENERAL FUND: Nebraska Public Power District, Utilities, 282.00; Platte Valley Bank, Loan Payment, 27590.00; Simmons Olsen Law Firm, Legal Fees, 52.00; Hugo Chairez, Wages, 1145.47; Tamera Leeling, Wages, 885.69; Dennis McLaughlin, Wages, 902.54; Henning’s Construction, Repairs/Maintenance, 450.00; Indoff Incorporated, Office Supplies, 15.87; Charter Communications, Shop Telephone/Internet, 121.00; Dennis McLaughlin, Christmas Bonus, 100.00; Hugo Chairez, Christmas Bonus, 100.00; Tamera Leeling, Christmas Bonus, 100.00; Scottsbluff-Gering Chamber of Commerce, Pre-Legislative Breakfast, 15.00; Ellison, Kovarik & Turman, Legal Fees, 912.51; Guardian Insurance, Life Insurance, 21.00; Simmons Olsen Law Firm, Legal Fees, 3078.00; Windstream, Telephone, 6.18; Heartland Expressway Association, Jurisdictional Membership, 349.92; Hugo Chairez, Wages, 1077.66; Tamera Leeling, Wages, 904.00; Dennis McLaughlin, Wages, 866.52; Principal Insurance, Vision Insurance, 41.55; Pitney Bowes, Meter Postage, 500.00; Blue Cross Blue Shield, Health Insurance, 2747.04; Capital Bank & Trust, Simple IRA Employee Contributions, 800.00; Carpenter Center, Office Rent/Front Desk Supervision, 1172.00; Charter Communications, Office Telephone/Internet, 171.38; Cyclone Express, Fuel, 273.83; Dennis McLaughlin, Mileage, 16.50; Hugo Chairez, Mileage, 29.70; Panhandle Humane Society, Pest Control, 600.00; Judy Hoatson, Bookkeeping, 1120.00; Kent Greenwalt, Mileage, 57.20; Moneywise Office Supply, Office Supplies, 60.62; Murdoch’s, Supplies, 174.99; One Call Concepts, Digger’s Hotline, 24.54; Petty Cash, Supplies, 34.87; Pitney Bowes, Postage Machine Lease, 168.00; Print Express, Supplies, 123.30; Scottsbluff Police Department, Police Labor, 7683.33; M.C. Schaff & Associates, Engineering, 895.00; TEAM Auto Center, Repairs/Maintenance, 46.20; Jerry Green, Wages, 75.00; Roy K. Greenwalt, Wages, 250.00; Cyinda Kriner, Wages, 75.00; Chris Perales, Wages, 75.00; Marcia Sherlock, Wages, 75.00; WATER FUND: Enviro Service, Inc., Lab Fees, 18.00; Nebraska Public Power District, Utilities, 213.66; Henning’s Construction, Repairs/Maintenance, 1770.00; Panhandle Area Development District, General Administration for Water Project, 3000.00; Nebraska Public Health Environmental Lab, Lab Fees, 4.00; Nebraska Public Power District, Utilities, 1027.66; Simmons Olsen Law Firm, Legal Fees, 1943.50; Enviro Service, Inc., Lab Fees, 36.00; City of Gering, Utilities, 31.97; Hawkins, Inc., Supplies, 13.50; Johnson Cashway Lumber Co., Supplies, 8.26; Murdoch’s, Supplies, 59.97; NMC Exchange, Repairs/Maintenance, 954.24; Northwest Pipe Fittings, Inc., Repairs/Maintenance, 120.60; Petty Cash, Postage, 21.11; Terry Carpenter, Inc., Well Lease, 438.00; SEWER FUND: City of Scottsbluff, Wastewater/Sewer Jet Camel Rental, 10309.58; Henning’s Construction, Repairs/Maintenance, 1872.00; Nebraska Public Power District, Utilities, 308.00; Enviro Service, Inc., Lab Fees, 132.00; Terry Carpenter, Inc., Land Lease, 150.00; Waste Connections, Trash Collection, 7019.73; STREET FUND: Nebraska Public Power District, Utilities, 2307.50; Nebraska Public Power District, Utilities, 267.53. Moved by Perales and seconded by Sherlock to approve the payment of claims as presented. Aye’s: Kriner, Perales and Sherlock. Nay’s: None. Motion approved.
Moved by Kriner and seconded by Perales to approve Contractor’s Application for Payment No. Final to Henning’s Construction regarding Terrytown’s Water System Project Phase I: Gering Connections Project in the amount of $21,922.19 pending agency concurrence. Aye’s: Kriner, Perales and Sherlock. Nay’s: None. Motion approved.
City Administrator/Treasurer Lonnie Miller reviewed the November 2017 Financial Statements.
Page 3 Continued Credit Card Payments
City Administrator/Treasurer Lonnie Miller updated the council with regard to accepting credit card payment for city utility customers. Mr. Miller compared costs and services for Platte Valley Bank and Priority Payment, a company utilized by the City of Gering. Priority Payment charges a merchant processing fee of 2.18% for each transaction. In comparison, Platte Valley Bank charges 1.5% to 3.3% of the transaction amount. The City of Gering is pleased with Priority Payment. Mr. Miller went on to say that the City of Gering initially did not pass on this processing fee to its customers, but began doing so in December 2017. In contrast, the City of Scottsbluff does not charge a fee at a cost to the City. Moved by Sherlock and seconded by Kriner to have Mr. Miller and Office Manager Tammy Leeling work with Priority Payment to set up credit card processing services for the City. Aye’s: Kriner, Perales and Sherlock. Nay’s: None. Motion approved. Moved by Kriner and seconded by Sherlock to prepare an ordinance implementing a convenience fee for city customers utilizing a credit card for payment. Aye’s: Kriner, Perales and Sherlock. Nay’s: None. Motion approved.
City Administrator/Treasurer Lonnie Miller presented health insurance premium options for City employees. Mr. Miller was contacted by the City’s health insurance agent, Compro, and advised that the premium rate was to increase by 26%. Compro provided four different insurance plan options that are comparable to the current plan. Mr. Miller introduced two options which included 1) continuing with the existing coverage at a cost of $41,438.64 annually/$3,453.22 monthly to the City or 2) moving to a high deductible plan and contributing $2,500.00 to a Health Saving Account for each of the City’s three full-time employees. City contributions to the health savings account are tax free to employers and if the account is used for only medical expenses, it is not taxable to employees. Platte Valley Bank would set up the health savings accounts in each employee’s name and annual fee for the account would be $30.00 billed once per year in December. Moved by Sherlock and seconded by Perales to change to the Blue Cross Blue Shield Silver 204 Plan that is a higher deductible coverage health insurance plan at a cost of $30,993.12 annually/$2,582.76 monthly. Aye’s: Kriner, Perales and Sherlock. Nay’s: None. Motion approved. Moved by Kriner and seconded by Perales to contribute $2,500.00 to a health saving account for each of the three employees in February 2018. Aye’s: Kriner, Perales and Sherlock. Nay’s: None. Motion approved.
DBO Digital Marketing Creative Director/Project Manager Don Osborn previewed that City’s website. The website is still being developed and feedback was requested prior to finalization.
City Attorney Libby Stobel discussed the creation of the Municipal Code Book Committee. This committee would assist Ms. Stobel and Office Manager Tammy Leeling with analyzing information that has been created for the municipal code book before progress reports are presented to council. Moved by Kriner and seconded by Perales to appoint Chris Perales and Marcia Sherlock to the Municipal Code Book Committee. Aye’s: Kriner, Perales and Sherlock. Nay’s: None. Motion approved.
City Engineer Jeff Wolfe reported that Phase I of the water project has been completed. Over 12 million gallons of water from the City of Gering were pumped during December which is higher than normal. This is a new meter and the past readings were from the old meter so there may be a discrepancy. The City of Gering normally reads the meters once a month, but they will be reading the meter twice a month and the numbers will be reviewed. Historically, there is a bump during this time of year as residents run their water to keep lines from freezing during the cold spells and water is running through the sewer system. Authorization from the state is needed for the property docket before the bidding process for Phase II can begin.
City Engineer Jeff Wolfe reported that the MS4 stormwater permit has been submitted jointly with the City of Gering. The City of Scottsbluff has their own permit. There is an interlocal agreement in place and the City of Scottsbluff will be responsible for the education and updating of the permit. We are well on our way to being compliant with the state and have met the deadline set before us. This will be the first month that the citizens of Terrytown will be paying the stormwater surcharge of $1.25 per month, the same amount charged by Gering and Scottsbluff.
Page 4 Continued Water Valve Operation Maintenance Program
City Engineer Jeff Wolfe reviewed the Water Valve Operation Maintenance Program. M.C. Schaff & Associates has purchased equipment capable of leak detection, valve-exercising, hydrant flushing, hydrant flow testing, valve box vacuuming, mapping of the system, link to the GIS system and preventative maintenance. With the improvement in the water system, Mr. Wolfe recommended the use of this system and funds are budgeted for this program. Initial cost for the first year would be between $5,000.00 and $10,000.00 and would decrease in the years following. City Administrator/Treasurer Lonnie Miller and City Engineer Jeff Wolfe will present more precise cost figures at the February city council meeting. Moved by Sherlock and seconded by Kriner to enter into a valve operation maintenance program with M.C. Schaff & Associates. Aye’s: Kriner, Perales and Sherlock. Nay’s: None. Motion approved.
City Engineer Jeff Wolfe overviewed the City’s negotiations for property acquisition from TCI for current rental properties: Terry’s Lake, well sites and lift-stations. Discussions began in July, 2016, and since that time an offer of $75,000.00 was approved in closed session in August, 2017, and a counter-offer of $350,000.00 was received from TCI. A second offer of $225,000.00, including all expenses associated with the sale (legal and administrative), was approved in September, 2017, and a counter-offer of $350,000.00 was received from TCI. Since the City made two offers and both offers were met with a counter-offer of $350,000.00, it is unlikely that the City will be able to obtain the property for a lesser value. Moved by Sherlock to shelf negotiations concerning the lake indefinitely and seconded by Kriner. Aye’s: Kriner, Perales and Sherlock. Nay’s: None. Motion approved.
In light of the determination to discontinue purchase negotiations for this property, a Second Amendment to the Lake Lease between Terry Carpenter, Inc. and the City of Terrytown was discussed. The current lake lease is set to expire at the end of February, 2018. Currently, the City pays $2,000.00 per year in rent, all real estate taxes and maintains liability coverage on the lake of $1,000,000. The proposed Second Amendment increases rent to $5,000.00 per year for 2018, with 2% increases thereafter, and the City continues to pay real estate taxes. It also proposes the City pay legal fees for each party and increase insurance coverage $2,000,000.
Moved by Sherlock and seconded by Kriner that in order to protect the public’s interest, a strategy session with regard to second amendment to the lake should be held in closed session. Aye’s: Kriner, Perales and Sherlock. Nay’s: None. Motion approved. Executive session was entered at 8:34 p.m. and those present were Mayor Kent Greenwalt, Council Member Chris Perales, Council Member Marcia Sherlock, Council Member Cyinda Kriner, City Administrator/Treasurer Lonnie Miller, City Engineer Jeff Wolfe and City Clerk Tamera Leeling. Executive session was exited at 8:40 p.m. After reconvening in open session, it was moved by Perales and seconded by Sherlock to make the following counter-proposal to the second amendment to the Lake Lease: change “Village” to “City”; reduce yearly rent to $3,000.00 per year and no yearly step increments; and each party is responsible for their respective legal fees. Aye’s: Kriner, Perales and Sherlock. Nay’s: None. Motion approved.
Moved by Sherlock and seconded by Perales to ratify Resolution 17-7 concerning A Standardized System of Annual Report with the Board of Public Roads Classification and Standards passed at the December 14, 2017 special meeting. Aye’s: Kriner, Perales and Sherlock. Nay’s: None. Motion approved.
WHEREAS, The Nebraska law requires that the City of Terrytown to prepare and file with the Board of Public Roads Classifications and Standards, a standardized system of annual reporting, for the City of Terrytown street resources; and
WHEREAS, Such information must be submitted annually; and
WHEREAS, City staff has prepared the standardized system of annual reporting information for the City of Terrytown street resources; and
Page 5 Continued Ratify Resolution 17-7
WHEREAS, The information was submitted to Council and examined by the City Council at a special meeting conducted on December 14, 2017; and
WHEREAS, Council believes the information is appropriate and should be approved.
NOW, THEREFORE, BE IT RESOLVED, by the Mayor and City Council of Terrytown, Nebraska, that the standardized system of annual reporting information for the City of Terrytown street resources prepared by the City of Terrytown Street Department is hereby approved and the City staff is authorized to forward the information to the Board of Public Roads Classifications and Standards.
PASSED AND APPROVED this 14th day of December, 2017.
Kent Greenwalt, Mayor
Attest: Tammy Leeling, Assistant City Clerk
Moved by Sherlock and seconded by Kriner to approve Resolution 18-1 concerning the One (1) and Six (6) Year Street Improvement Program. Aye’s: Kriner, Perales and Sherlock. Nay’s: None. Motion approved.
TO WHOM IT MAY CONCERN:
At the regular meeting of the City Council for the City of Terrytown, Nebraska, held at 89A Woodley Park Rd, on January 4th, 2018, a hearing was held on the One (1) and Six (6) Year Street Improvement Program at 6:30 P.M., as advertised. Following a discussion by the Council and citizens present, a motion was made to adopt the One (1) and Six (6) Year Street Improvement Program for the fiscal year 2018. Roll call vote brought: “Yeas, 4; “Nays”, 0. Motion carried.
I, the undersigned, duly qualified and acting Clerk of the City of Terrytown, Nebraska, do hereby certify that the above is a true and certified copy of action passed on January 4th, 2018, and I officially affix my signature and the seal of said City on this 4th day of January, 2018.
Tammy Leeling, City Clerk
There being no further business to come before the Council, moved by Kriner and seconded by Sherlock to adjourn to the next called meeting on Thursday, February 1, 2018, at 6:30 PM, subject to the call of the Mayor. Aye’s: Kriner, Perales and Sherlock. Nay’s: None. Motion approved.
Mayor of the City of Terrytown