August 2019 Minutes

CITY OF TERRYTOWN
COUNCIL MINUTES
 
The City of Terrytown Council met on Thursday, August 1, 2019, at 6:30 PM, for their regular meeting at the Housing Partners of Western Nebraska Community Room, 89A Woodley Park Road in the City of Terrytown.  Notice of said meeting was published in the Scottsbluff Star-Herald according to law and council members were notified of said meeting.  The meeting was called to order at 6:30 PM by Mayor Chris Perales.  Council Members present were:  Tyler Feil, Jerry Green, Chris Perales and Marcia Sherlock.  Absent:  Michael Minzey.  City Clerk Tamera Leeling recorded the proceedings of the meeting.  The minutes of the previous meeting were dispensed with.
The Pledge of Allegiance was recited by those in attendance.  Mayor Perales pointed out the location of the poster for the Open Meetings Act.

There were no additions, changes, or emergency items added to the agenda.
Moved by Sherlock and seconded by Feil to approve the minutes of the regular meeting of July 11, 2019.   Aye’s:  Feil, Green and Sherlock.  Nay’s:  None.  Motion approved. 

Regular Claims (July 11, 2019 to July 31, 2019): 
KENO FUND:  Nebraska Public Power District, Utilities, 123.28; Nebraska Dept. of Revenue, Lottery Application Fee, 100.00; Petty Cash, Postage, 14.00; A & A Porta-Potties, Portal Toilet Rental, 400.00; Carpenter Center, Contribution, 250.00; GENERAL FUND:  Indoff Incorporated, Supplies, 19.99; Nebraska Public Power District, Utilities, 282.39; Print Express, Supplies, 165.10; Scottsbluff Star-Herald, Publications, 277.54; Nebraska Dept. of Labor, Unemployment Wage & Tax, 381.08; Simmons Olsen Law Firm, Legal Fees, 2625.00; Staples, Supplies, 181.98; Windstream, Phone, 8.09; Nebraska Dept. of Labor, Withholding Tax, 1154.59; Principal Insurance, Vision Insurance, 41.55; Robert Blanco, Jr., Wages, 418.05; Hugo Chairez, Wages, 1286.92; Tamera Leeling, Wages, 969.02; Dennis McLaughlin, Wages, 1019.52; Anne Reker, Wages, 267.65; Nebraska Child Support Payment Center, Child Support Payment, 246.94; Guardian Insurance, Life Insurance, 36.75; Petty Cash, Equipment, Repairs/Maintenance, 186.45; Blue Cross Blue Shield, Health Insurance, 2649.94; Allo Communications, Phone/Internet, 239.29; Capital Bank & Trust Co., Simple IRA Employee Contributions, 800.00; Carpenter Center, Office Rent/Front Desk Supervision, 1192.00; Cyclone Express, Fuel, 435.97; Dale’s Tires, Repairs/Maintenance, 18.50; Panhandle Humane Society, Animal Control, 600.00; Intralinks, Inc., Repairs/Maintenance, 179.00; Judy Hoatson, Bookkeeping, 370.00; Kent Greenwalt, Mileage, 25.52; Moneywise Office Supply, Supplies, 56.15; Panhandle Area Development District (PADD), Membership, 928.56; Scotts Bluff County Public Transit, Tri-City Roadrunner Transit Services, 900.00; Scotts Bluff County Sheriff’s Office, Paper Service, 36.76; Scottsbluff Police Department, Police Labor, 10833.33; M.C. Schaff & Associates, Engineering, 270.00; Scotts Bluff County Clerk, Court Costs, 17.00; Tyler Feil, Wages, 69.26; Jerry Green, Wages, 69.26; Michael Minzey, Wages, 69.26; Christopher Perales, Wages, 230.87; Marcia Sherlock, Wages, 69.26; WATER FUND:  Hennings Construction, Repairs/Maintenance, 7150.00; Nebraska Public Power District, Utilities, 225.47; Nebraska Dept. of Revenue, Sales/Use Tax, 1106.53; Robyn Foral, Refund on Utilities, 49.82; Mick Johnsen Corrosion, Inc., Repairs/Maintenance, 941.00; Nebraska Public Power District, Utilities, 192.48; Enviro Service, Inc., Lab Fees, 40.00; Hennings Construction, Repairs/Maintenance, 150.00; Johnson Cashway Lumber Co., Repairs/Maintenance, 27.96; Northwest Pipe Fittings, Inc., Repairs/Maintenance, 1190.18; M.C. Schaff & Associates, Engineering, 17142.44; Terry Carpenter, Inc., Well Lease, 438.00; Hennings Construction, Hennings Construction, Inc., Contractor’s Application for Payment No. 6/Water Project-Phase III, $121,921.75; Paul Reed Construction & Supply, Inc., Contractor’s Application for Payment No.2/Water Project-Phase II, 102356.02; SEWER FUND:  Nebraska Dept. of Revenue, Sales/Use Tax, 1452.09; Nebraska Public Power District, Utilities, 304.40; City of Scottsbluff, Wastewater, Repairs/Maintenance, 11867.71; Enviro Service, Inc., Lab Fees, 173.00; Johnson Cashway Lumber Co., Repairs/Maintenance, 32.57; Northwest Pipe Fittings, Inc., Repairs/Maintenance, 38.92; Russell Industries, Inc., Repairs/Maintenance, 2338.80; Terry Carpenter, Inc., Land Lease, 150.00; Waste Connections, Trash Collection, 6933.60; STREET FUND:  John Deere Financial (Bomgaar’s), Supplies, 21.09; Nebraska Public Power District, Utilities, 2141.33;  Nebraska Public Power District Utilities, 267.53; Barco, Signs, 236.74.  Moved by Feil and seconded by Green to approve the payment of regular claims as presented.  Aye’s:  Feil, Green and Sherlock.  Nay’s:  None.  Motion approved.

Moved by Sherlock and seconded by Green to approve Check #16751 to Panhandle Area Development District (PADD) in the amount of $928.56 for FY2019-2020 membership.  Aye’s:  Feil, Green and Sherlock.  Nay’s:  None.  Motion approved.

Moved by Green and seconded by Sherlock to approve Check #16753 to Scotts Bluff County Public Transit in the amount of $900.00 for annual support contribution for Tri-City Roadrunner Transit Services.  Aye’s:  Feil, Green and Sherlock.  Nay’s:  None.  Motion approved.

Moved by Green and seconded by Sherlock to approve Contractor’s Application for Payment No. 6 to Hennings Construction, Inc. regarding Terrytown’s Water System Project Phase III:  Meter Project in the amount of $121,921.75 pending agency concurrence.  Aye’s:  Feil, Green and Sherlock.  Nay’s:  None.  Motion approved. 

Moved by Sherlock and seconded by Feil to approve Contractor’s Application for Payment No. 2 to Paul Reed Construction & Supply, Inc. regarding Terrytown’s Water System Project Phase II:  Internal Improvements in the amount of $102,356.02 pending agency concurrence.  Aye’s:  Feil, Green and Sherlock.  Nay’s:  None.  Motion approved.
Dana Cole & Company Representative Mike Scow reviewed the June 30, 2019 Financial Statements.  Financial Statements are available for public inspection at the office of the City Clerk. 
 
Dana Cole & Company Representative Mike Scow discussed the renewal of the City’s liability and property insurance with League Association of Risk Management (LARM).  LARM provides discounted rates to cities based on the length of their commitment and cancellation notice. Moved by Sherlock and seconded by Green to adopt the 3 year commitment, with a 180 day notice for a 5% discount. The premiums are a total of $20,185.24.  Aye’s:  Feil, Green and Sherlock.  Nay’s:  None.  Motion approved.  Moved by Sherlock and seconded by Feil to approve Resolution 19-3:  League Association of Risk Management 2019-20 Renewal Resolution.  Aye’s:  Feil, Green and Sherlock.  Nay’s:  None.  Motion approved.
 
RESOLUTION NO. 19-3
 
League Association of Risk Management
2019-20 Renewal Resolution
 
WHEREAS, The City of Terrytown is a member of the League Association of Risk Management (LARM);
WHEREAS, section 8.10 of the Interlocal Agreement for the Establishment and Operation of the League Association of Risk Management provides that a member may voluntarily terminate its participation in LARM by written notice of termination given to LARM and the Nebraska Director of Insurance at least 90 days prior to the desired termination given to and that members may agree to extend the required termination notice beyond 90 days in order to realize reduced excess coverage costs, stability of contribution rates and efficiency in operation of LARM; and
WHEREAS, the Board of Directors of LARM has adopted a plan to provide contribution credits in consideration of certain agreements by members of LARM as provided in the attached letter.
BE IT RESOLVED that the governing body of The City of Terrytown, Nebraska, in consideration of the contribution credits provided under the LARM Board’s plan, agrees to:

• Provide written notice of termination at least 180 days prior to the desired termination date, which date shall be no sooner than September 30, 2022.  (180 day and 3 year commitment; 5% discount)

 
Adopted this 1st day of August, 2019.
 
                                                                                                 Signature:  Christopher Perales, Mayor
                                                                                                   ATTEST:      Tamera Leeling, City Clerk
 
Dana Cole & Company Representative Mike Scow reminded council that the budget workshop is scheduled for Thursday, August 15, 2019, at 6:30 p.m. at the Housing Partners of Western Nebraska Community Room, 89A Woodley Park Road in the City of Terrytown.  
 
City Engineer Jeff Wolfe presented an update on the Terrytown Water Project.  Hennings Construction is currently installing water meters on Hazeldeane Drive.  Due to time off for vacation, no meters will be installed until the return of construction personnel.  Paul Reed Construction is installing water mains and have completed work on Spring Valley Lane except for some pavement work and have moved to West Street.  Starting on August 8, 2019, Paul Reed Construction will begin installing two pressure relief valves to keep the pressure balanced on the lower end of Terrytown.  No problems are anticipated, but if there are, it would create major water loss in several areas of the city.  In the event that an emergency water shut-off is necessary, the water main must be shut down first to prevent more damage to occur and then notifications will be sent out using the Panhandle Alert notification system, notification to media and postings on the City’s website.  Panhandle Alert is a free service to users and information and instructions on how to register for the system was included with the monthly utility statements for August, 2019, and was also addressed in the City’s newsletter.  Panhandle Alert allows its users to sign up to receive alerts by test message, email, voice message and on social media.

City Clerk Tamera Leeling read the heading for Ordinance No. 450.  Simmons Olsen Law Firm Representative Howard Olsen explained proposed Ordinance No. 450 which is an ordinance to prohibit the feeding of wildlife and waterfowl in the City of Terrytown.  This ordinance specifically defines the meaning of songbird or other backyard bird, waterfowl and wild animal.  Provisions regarding purposely or knowingly attracting any wild animal or waterfowl by intentionally providing access to food, feed, or bait or storing any refuse, garbage, food product, pet food, forage product or supplement, salt, seed, birdseed, fruit, or grain are addressed.  Provisions are also included for the feeding of songbirds and other backyard birds and for wildlife or waterfowl management programs by any animal control authority or the Nebraska Game and Parks Commission.  No action was taken on this agenda item and it will be tabled to the September 2019 council meeting for a second reading.

City Clerk Tamera Leeling reported that a Dell Latitude 3500 lap-top computer, Windows System Software and other necessary accessories had been purchased from Intralinks, Inc. for $1,333.56 for the purpose of providing a means for the code enforcement officer to have access to enter data and retrieve data while working in and out of the field.  The lap-top will also be utilized by other city personnel for technical support while attending meetings and trainings.  Due to the amount of time needed for ordering and shipping, the equipment was ordered prior to the council meeting with the Mayor Perales’s approval so that it would arrive in a timely manner for the code enforcement officer’s needs.  Moved by Sherlock and seconded by Feil to ratify the purchase of the Dell Latitude 3500, Windows Systems Software and necessary accessories for $1,333.56 from Intralinks, Inc.  Aye’s:  Feil, Green and Sherlock.  Nay’s:  None.  Motion approved.

City Representative Kent Greenwalt presented an update on the meetings he attended on behalf of the City during the months of June and July for Valley Visions and the Scotts Bluff County Airport Authority.  Mr. Greenwalt also attended the Scottsbluff-Gering United Chamber of Commerce Business After Hours Program recognizing retiring Carpenter Center Director Bob Nemnich. 
 
Code Enforcement Officer Anne Reker presented an update on code enforcement efforts.  Ms. Reker has been going door-to-door checking on weeds, junk and abandoned vehicles and notifying residents either in person or by leaving a door hanger at the residence.  Ms. Reker contacted the Central Irrigation District regarding the weeds growing along the canal that runs through the City.  During the past week, the Central Irrigation District has sprayed the weeds along the canal.

During the Public Comment Time, a question was asked of City Engineer Jeff Wolfe regarding Terrytown’s Water System Project Phase III:  Meter Project Change Order No. 3. Change Order No. 3 addresses a tree located at 103 Terry Boulevard that is approximately 100 feet in height that needs to be removed in order to install a meter pit and to avoid any future issues with the tree.  The placement of the tree on the lot creates a possibility for damage to occur to the root system if a meter pit is installed anywhere within the area of the tree.  Due to the extensive size of the tree, weakness to the root system is a safety concern.  The property owner has been contacted and has requested that the tree be removed.  No action was taken, but this will be an agenda item for discussion and approval at the September 2019 meeting.

City Clerk Tamera Leeling announced that a Planning Commission Meeting will be held on Tuesday, August 13, 2019, at 6:30 p.m. at the Housing Partners of Western Nebraska Community Room, 89A Woodley Park Road in the City of Terrytown.  
 
There being no further business to come before the Council, moved by Feil and seconded by Sherlock to adjourn to the next called meeting on Thursday, September 5, 2019, at 6:30 PM, subject to the call of the Mayor.  Aye’s:  Feil, Green, and Sherlock.  Nay’s:  None.  Motion approved.
 
Mayor of the City of Terrytown
ATTEST:
City Clerk