City of Terrytown Agenda's and Meeting Minutes.
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CITY OF TERRYTOWN
The City of Terrytown Council met on Thursday, August 2, 2018, at 6:30 PM, for their regular meeting at the Housing Partners of Western Nebraska Community Room, 89A Woodley Park Road in the City of Terrytown. Notice of said meeting was published in the Scottsbluff Star-Herald according to law and council members were notified of said meeting. The meeting was called to order at 6:30 PM by Mayor Kent Greenwalt. Council Members present were: Tyler Feil, Jerry Green and Marcia Sherlock. Absent: Chris Perales. City Clerk Tamera Leeling recorded the proceedings of the meeting. The minutes of the previous meeting were dispensed with.
The Pledge of Allegiance was recited by those in attendance. Mayor Greenwalt pointed out the location of the poster for the Open Meetings Act.
There were no additions, changes, or emergency items added to the agenda.
Waste Connections of NE, Inc. District General Manager Shawn Green addressed the Council regarding the possibility of adopting a recycling program. A 20-yard recyclable material roll-out trailer has been located at various sites throughout Terrytown and is available for use by residents. Mr. Green reported that the recycling trailer has been dumped twice during the past three years. Considering that 40-45 tons of waste that is removed from the City on a monthly basis, only approximately one and a half tons of recycling materials have been removed during the past two years. Mr. Green states that in order to make a recycling program feasible, an ecological and economical approach is needed and it would require a team-effort between the City, Waste Connections and the City of Gering. Waste Connections hauls the recyclable materials to the City of Gering who then would transport it to a recycling location in Colorado at a cost of $35.00 per ton. Mr. Green also discussed the possibility of having additional Clean-Up Days throughout the year to help with the trash issues throughout the City. A suggestion of allowing residents six passes a year to dump for free during the months of October through March with the possibility of Saturday dates in addition to weekday dates in April and June was discussed. It was recommended that a questionnaire be included in the next monthly newsletter to obtain input from residents as to their thoughts on recycling and on Clean-Up Days.
Moved by Sherlock and seconded by Green to approve the minutes of the regular meeting of July 5, 2018. Aye’s: Feil, Green and Sherlock. Nay’s: None. Motion approved.
Regular Claims (July 8, 2018 to August 1, 2018):
KENO FUND: Nebraska Public Power District, Utilities, 117.73; Carpenter Center, Contribution, 250.00; GENERAL FUND: Intralinks, Inc., Repairs/Maintenance, 47.50; Scottsbluff Star-Herald, Publications, 352.74; Verizon Wireless, Cellular Services, 262.73; Robert Blanco, Jr., Wages, 394.82; Hugo Chairez, Wages, 1114.21; Tamera Leeling, Wages, 928.19; Dennis McLaughlin, Wages, 923.83; Nebraska Child Support, Child Support Payment, 246.94; 21st Century Equipment, Repairs/Maintenance, 92.05; Nebraska Public Power District, Utilities, 201.72; Pizza Hut, Regional Governance Meeting/Lunch, 86.67; Charter Communications, Phone/Internet, 21.43; Simmons Olsen Law Firm, Legal Fees, 2755.00; Windstream, Phone, 7.68; Guardian Insurance, Life Insurance, 27.75; Robert Blanco, Jr., Wages, 394.82; Hugo Chairez, Wages, 1094.01; Tamera Leeling, Wages, 890.05; Dennis McLaughlin, Wages, 863.76; Nebraska Child Support, Child Support Payment, 246.94; Nebraska Department of Revenue, Income Tax Withholding/2018-2nd Quarter, 1082.85; Principal Insurance, Vision Insurance, 41.55; Blue Cross Blue Shield, Health Insurance, 2582.74; 21st Century Equipment, Repairs/Maintenance, 92.05; Allo Communications, Phone/Internet, 371.82; Bomgaar’s, Supplies, 24.99; Capital Bank & Trust, Simple IRA Employee Contributions, 800.00; Carpenter Center, Office Rent/Front Desk Supervision, 1172.00; Hugo Chairez, Mileage, 31.35; City of Scottsbluff, Emergency Management Fee, 176.36; Contractor’s Materials, Inc., Supplies, 41.24; Cyclone Express, Fuel, 506.65; Hennings Construction, Repairs/Maintenance, 787.00; Frank Parts Company, Repairs/Maintenance,
126.67; Panhandle Humane Society, Pest Control, 600.00; Indoff Incorporated, Supplies, 5.27; Johnson Cashway Lumber Co., Supplies, 33.22; Judy Hoatson, Bookkeeping, 370.00; Kent Greenwalt, Mileage, 56.65; League of Nebraska Municipalities, Membership Dues, 967.00; Dennis McLaughlin, Mileage, 16.50; Moneywise Office Supply, Supplies, 8.26; Panhandle Area Development District, Membership Dues, 928.56; Panhandle Resource Conservation & Development, Inc., Membership Dues, 150.00; Pitney Bowes, Meter Postage, 500.00; Scottsbluff Police Department, Police Labor, 7683.33; M.C. Schaff & Associates, Engineering, 2200.00; Simply Clean, Supplies, 58.07; Tyler Feil, Wages, 66.76; Jerry Green, Wages, 69.26; Roy K. Greenwalt, Wages, 230.87; Chris Perales, Wages, 69.26; Marcia Sherlock, Wages, 69.26; WATER FUND: Hennings Construction, Repairs/Maintenance, 1130.00; Nebraska Public Power District, Utilities, 279.52; Enviro Service, Inc., Lab Fees, 20.00; Rembolt Ludtke, LLP, Legal Fees, 1380.00; Simmons Olsen Law Firm Legal Fees, 307.00; Nebraska Public Power District, Utilities, 192.48; Nebraska Department of Health & Human Services, Water Operator Certification Training, 219.00; Enviro Service, Inc., Lab Fees, 40.00; Johnson Cashway Lumber Co., Supplies, 8.63; Panhandle Area Development District, General Administration/Water Project, 3000.00; Terry Carpenter, Inc., Well Lease, 438.00; SEWER FUND: Nebraska Public Power District, Utilities, 2308.36; Enviro Service, Inc., Lab Fees, 173.00; Nebraska Public Power District, Utilities, 308.26; City of Scottsbluff, Wastewater, 9789.02; Contractor’s Materials, Inc., Repairs/Maintenance, 57.13; Enviro Service, Inc., Lab Fees, 173.00; Northwest Pipe Fittings, Inc., Repairs/Maintenance, 14.00; Terry Carpenter, Inc., Land Lease, 150.00; Tim’s Electric, Repairs/Maintenance, 84.50; Waste Connections, Trash Collection, 7047.51; STREET FUND: B & C Steel, Corp., Supplies, 92.01; Panhandle Co-Op, Repairs/Maintenance, 65.00; Hennings Construction, Repairs/Maintenance, 4732.40; Nebraska Public Power District, Utilities, 267.53; Barco Municipal Products, Inc., Street Signs, 99.30; Hennings Construction, Repairs/Maintenance, 135.00; M.C. Schaff & Associates, Engineering, 260.00. Moved by Feil and seconded by Sherlock to approve the payment of regular claims as presented. Aye’s: Feil, Green and Sherlock. Nay’s: None. Motion approved.
City Administrator/Treasurer Lonnie Miller reviewed the June 30, 2018 Financial Statements. Financial Statements are available for public inspection at the office of the City Clerk.
City Administrator/Treasurer Lonnie Miller reported that as directed, he and Mayor Greenwalt met on July 17, 2018, with Scottsbluff Police Chief Kevin Spencer, Scottsbluff City Manager Nathan Johnson and Scottsbluff City Finance Director Liz Hilyard to discuss the police services contract with the City of Scottsbluff. The monthly amount that the City pays for Scottsbluff’s police services has not increased in the past 12 years. Ms. Hilyard has reviewed the numbers and with a 3% cost of living increase per year, the police budget per capita over this 12-year period breaks down to a new cost of $130,000.00 per year. It was also discussed that the new agreement would build in a consumer price index adjustment every five years. Chief Kevin Spencer estimated current costs to their department as follows: approximately $34,000 to provide wages for training a new officer while at the academy, approximately $6,000.00 per officer for equipment, and $90,000.00 to purchase and equip two patrol vehicles each year. Overhead, including liability insurance for police services is all provided by the City of Scottsbluff. The City of Scottsbluff along with their attorney will put together a proposal for the City’s consideration at a future date.
City Administrator/Treasurer Lonnie Miller presented a reminder of the budget workshop which is scheduled for Tuesday, August 14, 2018, at 6:30 p.m. at the Housing Partners of Western Nebraska Community Room, 89A Woodley Park Road in the City of Terrytown.
City Administrator/Treasurer Lonnie Miller explained that under the Panhandle Area Development District (PADD) bylaws, all members who pay their dues by December 31 may appoint a council member or professional staff to serve on the PADD Board of Directors. PADD must be notified of such appointment by January 31. Board membership terms begin in February. An alternative may also be appointed to attend meetings and vote in the absence of the primary board member. Member counties and communities may also: a) recommend someone from the community who qualifies under one of the listed categories in Option B; and b) remain a member with full benefits without a board representative. Moved by Green and seconded by Sherlock to have City Council Member Jerry Green serve as the City’s representative on the PADD Board. Aye’s: Feil, Green and Sherlock. Nay’s: None. Motion approved. An alternative may be appointed at a future date.
City Administrator/Treasurer Lonnie Miller discussed the renewal of the City’s liability and property insurance with League Association of Risk Management (LARM). LARM rates will not increase for the coming year. Furthermore, LARM provides discounted rates to cities based on the length of their commitment and cancellation notice. Moved by Green and seconded by Feil to adopt the 3 year commitment, with a 180 day notice for a 5% discount. The premiums are a total of $19,045.02. Aye’s: Feil, Green and Sherlock. Nay’s: None. Motion approved. Moved by Green and seconded by Sherlock to approve Resolution 18-5: League Association of Risk Management 2018-19 Renewal Resolution. Aye’s: Feil, Green and Sherlock. Nay’s: None. Motion approved.
RESOLUTION NO. 18-5
League Association of Risk Management
2018-19 Renewal Resolution
WHEREAS, The City of Terrytown is a member of the League Association of Risk Management (LARM);
WHEREAS, section 8.10 of the Interlocal Agreement for the Establishment and Operation of the League Association of Risk Management provides that a member may voluntarily terminate its participation in LARM by written notice of termination given to LARM and the Nebraska Director of Insurance at least 90 days prior to the desired termination given to and that members may agree to extend the required termination notice beyond 90 days in order to realize reduced excess coverage costs, stability of contribution rates and efficiency in operation of LARM; and
WHEREAS, the Board of Directors of LARM has adopted a plan to provide contribution credits in consideration of certain agreements by members of LARM as provided in the attached letter.
BE IT RESOLVED that the governing body of The City of Terrytown, Nebraska, in consideration of the contribution credits provided under the LARM Board’s plan, agree to:
Adopted this 2nd day of August, 2018.
Signature: Kent Greenwalt, Mayor
ATTEST: Tamera Leeling, City Clerk
City Engineer Jeff Wolfe presented an update on the water project. All easements have been signed and have been sent to the state for approval. Once approval by the State is granted, the bidding process can begin for Phase II of the Terrytown Water Project. Mr. Wolfe reported that the City’s water bill from the City of Gering has increased again, but that is not unusual when you look at the gallons we are using, we are getting close to our averages. We are at our breaking-point of 18,000 gallons of what we are charging and what we are buying. Mr. Wolfe urges the citizens to be good stewards of the water so that the utility customers do not have an increase in the rates.
City Engineer Jeff Wolfe discussed that the state recently reviewed the City’s water system. A letter was received from the state requiring corrective action on a few items. With the additional services provided to residents in the Bellevue area, Maintenance Supervisor Hugo Chairez is required to upgrade his water operator license from a Level 4 to a Level 3 status. To meet the state’s compliance, M.C. Schaff and Associates employs a water operator with a Level 2 status that serves as the back-up operator for the City. However, Mr. Chairez will be obtaining his Level 3 status in the near future. Another requirement is back-flow preventers which have been corrected and documented. Finally, the water tower needs to be painted and tested. The Terrytown Water Project Phase 3 will address this issue.
City Attorney Libby Stobel reviewed the License Agreement between the City and Curtis and Penny Moss and Michelle Roose. At the July 5, 2018, City Council Meeting Property owner Michelle Roose requested that the City Council vacate an easement located between her property located at 86 Spring Valley Lane and the adjoining property, 85 Spring Valley Lane. For a number of years, these adjoining landowners have maintained the easement which is grass-covered and contains a tree and small flowerbeds. Ms. Roose realizes that the easement is for drainage but would like to construct a fence with an allowance to prevent water build-up. City Engineer Jeff Wolfe explained that due to the higher elevation of the nearby Union Pacific Railroad tracks, four storm water drainage easements were located along Spring Valley Lane to channel storm water run-off, if needed. This particular easement is not paved. Mr. Wolfe recommended that the City not vacate this easement in the event that it is necessary to allow for drainage or if storm water drainage improvements are necessary. Mr. Wolfe suggested as an alternative, an agreement for each property owner to allow for occupancy of the right-of-way be drawn up. At the City’s expense, this area has been surveyed and pinned. The City will continue to maintain control of the right-of-way, but restrictions to construction of permanent structures will be addressed. However, gardens, flowerbeds and open or porous fences would be permitted. Once signed by all parties, this License Agreement will be recorded at the Register of Deeds Office. Moved by Green and seconded by Sherlock to authorize Mayor Greenwalt to sign the License Agreement between the City and Curtis K. and Penny S. Moss and Michelle Roose. Aye’s: Feil, Green and Sherlock. Nay’s: None. Motion approved.
Police Chief Kevin Spencer reminded citizens about “National Night Out” which is scheduled for Tuesday, August 7, 2018, from 6:00 p.m. to 8:00 p.m. at downtown Scottsbluff.
Property Owner Michelle Roose voiced concern to the Council about vehicles speeding in the areas surrounding Spring Valley Lane. It was suggested that Ms. Roose contact Police Chief Kevin Spencer with specific locations so that his staff can take appropriate action.
There being no further business to come before the Council, moved by Green and seconded by Sherlock to adjourn to the next called meeting on Thursday, September 6, 2018, at 6:30 PM, subject to the call of the Mayor. Aye’s: Feil, Green and Sherlock. Nay’s: None. Motion approved.
Mayor of the City of Terrytown