December 2016

CITY OF TERRYTOWN
COUNCIL MINUTES
THE CITY OF TERRYTOWN MET ON THURSDAY, DECEMBER 1, 2016, FOR THEIR REGULAR MONTHLY MEETING, AT THE HOUSING AUTHORITY, 89A WOODLEY PARK ROAD IN THE CITY OF TERRYTOWN.  NOTICE OF SAID MEETING WAS PUBLISHED IN THE GERING CITIZEN.  THE MEETING WAS CALLED TO ORDER AT 6:30 PM BY MAYOR KENT GREENWALT.  COUNCIL MEMBERS PRESENT WERE:  JERRY GREEN, CHRIS PERALES AND MARCIA SHERLOCK.  ASSISTANT CITY CLERK TAMERA LEELING RECORDED THE PROCEEDINGS OF THE MEETING.  
THE PLEDGE OF ALLEGIANCE WAS RECITED BY THOSE IN ATTENDANCE.  MAYOR GREENWALT POINTED OUT THE LOCATION OF THE POSTER FOR THE OPEN MEETINGS ACT.
THERE WERE NO FURTHER ADDITIONS, CHANGES OR EMERGENCY ITEMS FOR THE AGENDA.
IT WAS MOVED BY PERALES AND SECONDED BY SHERLOCK TO APPROVE THE MINUTES OF THE NOVEMBER 3, 2016, MEETING.  AYE’S:  GREEN, PERALES, SHERLOCK AND GREENWALT.  NAY’S:  NONE.  MOTION WAS APPROVED.
THE NEXT ITEM ON THE AGENDA WAS PAYMENT OF THE CLERK’S WAGES.  GREEN DECLARED HIMSELF IN CONFLICT OF INTEREST IN PAYMENT OF CHECKS: #14642-696.77, #14651-708.25, #14652-203.17 AND #14673-554.42.   IT WAS MOVED BY SHERLOCK AND SECONDED BY PERALES TO APPROVE GREEN’S CONFLICT OF INTEREST FOR THE PAYMENT OF THE CLERK’S WAGES AND TO APPROVE PAYMENT OF THE CLERK’S WAGES.  AYE’S:  PERALES, SHERLOCK AND GREENWALT.  NAY’S:  NONE.  MOTION WAS APPROVED.   
PAYMENT OF REMAINING CLAIMS:  KENO FUND:  NEBRASKA PUBLIC POWER, LAKE UTILITIES, 95.90; CARPENTER CENTER, CONTRIBUTION, 250.00; GENERAL FUND:  JUDY HOATSON, WORKPAPERS, 400.00; ONE CALL CONCEPTS, DIGGER’S HOTLINE, 44.67; VERIZON WIRELESS, CELLULAR SERVICE, 111.36; CNA SURETY, BOND-CITY CLERK, 175.00; CNA SURETY, BOND-CITY ADMINISTRATOR/TREASURER, 145.00; NEBRASKA PUBLIC POWER,  SHOP  UTILITIES/SIGN, 184.35; SIMMONS OLSEN LAW FIRM, LEGAL FEES/PROSECUTION, 2528.50; LINDA GREEN, WAGES, 696.77; HUGO CHAIREZ, WAGES, 1040.01; TAMERA LEELING, WAGES, 956.71; DENNIS McLAUGHLIN, WAGES, 840.11; TEAM CHEVROLET, PICKUP MAINTENANCE, 46.20; FIRST STATE BANK, SIMPLE IRA/EMPLOYEE BENEFITS, 680.00; ROBERT BLANCO, JR., WAGES, 152.75; HUGO CHAIREZ, WAGES, 1030.71; TAMERA LEELING, WAGES, 940.71; DENNIS McLAUGHLIN, WAGES, 801.33; LINDA GREEN, WAGES, 708.25; LINDA GREEN, WAGES, 203.17; JERRY GREEN, WAGES, 69.26; ROY GREENWALT, WAGES, 230.87; TAMMY LEELING, WAGES, 203.17; CHRIS PERALES, WAGES, 69.26; MARCIA SHERLOCK, WAGES, 69.26; 21ST CENTURY, FARM PLAN, 91.56; CARPENTER CENTER, OFFICE RENT/CONTRACT LABOR, 1154.00; CHARTER COMMUNICATIONS, INTERNET/PHONE SERVICE, 118.49; CYCLONE EXPRESS, FUEL, 200.88; GERING CITIZEN, PUBLICATION, 7.36; PANHANDLE HUMANE SOCIETY, PEST CONTROL, 600.00; J.G. ELLIOTT, BOND-OFFICE MANAGER; JOHNSON CASHWAY LUMBER CO., SHOP MAINTENANCE, 45.44; JUDY HOATSON, CPA., AUDIT, 870.00; MONEYWISE, OFFICE SUPPLIES, 45.92;  RESPOND FIRST AID SYSTEMS, FIRST AID SUPPLIES, 98.97; SCOTTSBLUFF POLICE, POLICE LABOR, 7683.33; SCHAFF AND ASSOCIATES, ENGINEERING, 95.00; W.P.C.I., POLICY ASSURANCE, 75.00; FIRST STATE BANK, SIMPLE IRA, 530.00; WATER FUND:  B & C STEEL, SUPPLIES, 72.85; TERRY CARPENTER, INC., LAND LEASE, 438.00; ENVIRO SERVICE, INC., LAB FEES, 36.00; HOA SOLUTIONS, INC., WATER REPAIRS, 426.00; JOHNSON CASHWAY LUMBER CO., WATER REPAIRS/MAINTENANCE, 98.52; NORTHWEST PIPE FITTINGS, INC., WATER REPAIRS/MAINTENANCE, 308.46; NEBRASKA PUBLIC POWER DISTRICT, WATER PUMPS, 1069.35; SEWER FUND:  ENVIRO SERVICE, INC., LAB FEES, 132.00; TERRY CARPENTER, INC., LAND LEASE, 150.00; CITY OF SCOTTSBLUFF, SEWER USE, 11,584.48; NEBRASKA PUBLIC POWER DISTRICT, SEWER PUMPS, 317.75; WASTE CONNECTIONS, TRASH COLLECTION, 6449.70; STREET FUND:  ELAN CITY, RADAR SPEED SIGNS, 4308.00; NEBRASKA PUBLIC POWER DISTRICT, STREET LIGHTS, 263.83; SCHAFF AND ASSOCIATES, ENGINEERING, 190.00; Z & M LUMBER CO. DISTRIBUTING, REPAIR/MAINTENANCE, 85.84.  IT WAS MOVED BY GREEN AND SECONDED BY PERALES TO APPROVE THE PAYMENT OF CLAIMS AS PRESENTED.  AYE’S: GREEN, PERALES, SHERLOCK AND GREENWALT.  NAY’S:  NONE.  MOTION WAS APPROVED.
PAGE 2                    CONTINUED                ALEX SAUTER PROTEST
ALEX SAUTER WAS IN ATTENDANCE TO PROTEST THE DISCONNECTION AND UTILITY CHARGES THAT HAVE ACCRUED.  SAUTER CLAIMS THAT BUILDING IS USED FOR COLD STORAGE AND DOES NOT REQUIRE UTILITIES AND THAT HE HAD ONLY REQUESTED WATER TEMPORARILY.  SAUTER PRODUCED RECEIPTS FROM WASTE CONNECTION FOR HIS GARBAGE REMOVAL.  AFTER DISCUSSION, IT WAS MOVED BY PERALES AND SECONDED BY SHERLOCK TO WAIVE ALL CHARGES.  AYE’S:  GREEN, PERALES, SHERLOCK AND GREENWALT.  MOTION WAS APPROVED.
JERRY GREEN NOMINATED COUNCILMAN CHRIS PERALES TO BE ELECTED AS COUNCIL PRESIDENT.  IT WAS MOVED BY GREEN AND SECONDED BY SHERLOCK TO ELECT CHRIS PERALES AS COUNCIL PRESIDENT.  AYE’S:  GREEN, PERALES, SHERLOCK AND GREENWALT.  NAY’S:  NONE.  MOTION WAS APPROVED.
CITY ADMINISTRATOR/TREASURER LONNIE MILLER RECOMMENDED THAT A NEW POSITION OF ASSISTANT CITY CLERK BE CREATED AND FILLED BY TAMERA (TAMMY) LEELING WHO WILL RECORD AND PREPARE THE MINUTES.  LINDA GREEN WILL CONTINUE AS CITY CLERK AND CONTINUE WITH A CYCLE OF PERFORMING THE MONTHLY ITEMS AND TO BE IN A CONSULTING ROLE FOR ONE YEAR.  THIS WILL BE A TRANSITIONAL PHASE IN PREPARATION FOR GREEN’S RETIREMENT.  THE CLERK’S FEE WILL BE DIVIDED BETWEEN GREEN AND LEELING.   IT WAS MOVED BY SHERLOCK AND SECONDED BY GREEN TO CREATE AN ASSISTANT CITY CLERK OFFICE.  AYE’S:  GREEN, PERALES, SHERLOCK AND GREENWALT.  NAY’S:  NONE.  MOTION WAS APPROVED.
A MOTION TO MODIFY THE GERING CITIZEN AS NEWPAPER OF RECORD WAS NECESSARY DUE TO THE DISCONTINUATION OF THE GERING CITIZEN TO OPERATE AS A NEWSPAPER.  BRAD STAMAN WAS PRESENT TO REPRESENT BOTH THE STAR HERALD AND THE GERING COURIER AS A POTENTIAL NEWSPAPER OF RECORD.   AFTER DISCUSSION, THE STAR HERALD WAS SELECTED.  THE LEGAL PRICE IS SET BY THE STATE AND IS BASED ON LINEAGE AND PRICING WILL BE SIMILAR TO THE GERING CITIZEN.  IT WAS MOVED BY SHERLOCK AND SECONDED BY GREEN TO APPOINT THE STAR HEARLD AS OFFICIAL NEWSPAPER.    AYE’S:  GREEN, PERALES, SHERLOCK AND GREENWALT.  MOTION WAS APPROVED.
THE FOLLOWING POSITIONS WERE NOMINATED FOR THE MAYOR’S APPOINTMENT OF CITY OFFICERS AND APPROVAL BY COUNCIL:  CITY CLERK-LINDA GREEN; ASSISTANT CITY CLERK-TAMERA LEELING; CITY ADMINISTRATOR/TREASURER-LONNIE MILLER; CITY ATTORNEY-SIMMONS OLSEN LAW FIRM; CITY ENGINEER/STREET SUPERVISOR-JEFF WOLFE; UTILITY SUPERVISOR-HUGO CHAIREZ; SCOTTSBLUFF POLICE DEPARTMENT, PLATTE VALLEY BANK AND STAR HERALD.  IT WAS MOVED BY SHERLOCK AND SECONDED BY GREEN TO APPOINT ALL OFFICERS.  AYE’S:  GREEN, PERALES, SHERLOCK AND GREENWALT.  NAY’S:  NONE.  MOTION WAS APPROVED.
THE DECLARATION OF THE VACANCY OF COUNCILMAN BRYAN ARMSTRONG’S POSITION HAS BEEN PUBLISHED IN THE NEWSPAPER.  MAYOR GREENWALT NOMINATED DON HARSH TO FILL THAT VACANCY.  AS OF DATE, HARSH IS THE ONLY PERSON TO INDICATE INTEREST.  IT WAS MOVED TO NOMINATE DON HARSH TO FILL THE VACANCY ON COUNCIL BY SHERLOCK AND SECONDED BY GREEN.  AYE’S:  NONE.  NAY’S:  GREEN, PERALES, SHERLOCK AND GREENWALT.  IT WAS DISCUSSED TO BRING OTHER NAMES TO THE COUNCIL MEETING ON JANUARY 5, 2017.  THE CANDIDATE MUST BE A RESIDENT OF WARD I AND BE A QUALIFIED REGISTERED VOTER.    MOTION WAS NOT APPROVED.   
CITY ENGINEER JEFF WOLFE PRESENTED THE ANNUAL FINANCIAL REPORT FOR THE STREET DEPARTMENT FOR APPROVAL WHICH IS A REQUIREMENT BY THE STATE.  IT WAS MOVED BY PERALES AND SECONDED BY SHERLOCK TO APPROVE THE ANNUAL FINANCIAL REPORT FOR MAYOR’S SIGNATURE ON THE 2016 TERRYTOWN STREET DEPARTMENT REPORT.  AYE’S:  GREEN, PERALES, SHERLOCK AND GREENWALT.  NAY’S:  NONE.  MOTION WAS APPROVED.


PAGE 3                    CONTINUED        ANNUAL STREET DEPARTMENT FINANCIAL
CITY ENGINEER JEFF WOLFE REVIEWED PROJECTS FOR 2017 TERRYTOWN 1-6 YEAR STREET PROGRAM FOR ADOPTION IN EITHER JANUARY OR FEBRUARY.  WOLFE SAID THAT REGULAR MAINTENANCE HAS BEEN COMPLETED FOR THE PAST SEVERAL YEARS BECAUSE OF THE WATER PROJECT.  SEVERAL PROJECTS REMAIN ON THE SIX YEAR SIDE AND ANY ADDITIONS WERE REQUESTED SO THAT WHEN A PUBLIC HEARING IS CONDUCTED THEY CAN BE ADDED ON.   WOLFE SUGGESTED MAINTENANCE ONLY AND SHERLOCK REQUESTED ADDING CURB, GUTTER AND PAVEMENT WORK ON STABLE CLUB ROAD.  THIS IS ONLY A DISCUSSION ITEM AND A PUBLIC HEARING WILL BE HELD ON THESE RECOMMENDATIONS AT A LATER DATE.
CITY ENGINEER JEFF WOLFE PRESENTED AN UPDATE ON WATER PROJECT.  THE STATE NEEDS TO ISSUE A PERMIT TO OCCUPY THE RIGHT-OF-WAY THAT WAS RELINQUISHED SEVERAL YEARS AGO TO THE CITY OF TERRYTOWN BEFORE THE PROJECT CAN BE BID AND PHASE I CAN MOVE FORWARD.  THE WATER MAIN WILL RUN UP FIVE ROCKS ROAD TO THE WATER TOWER.  THE LAND WHICH WAS A FORMER STATE HIGHWAY WAS OWNED BY THE STATE BUT ALL USE AND MAINTENANCE OF THAT AREA WAS RELINQUISHED TO THE CITY WHEN THE EXPRESSWAY WAS CONSTRUCTED.  THE CITY IS RESPONSIBLE FOR MAINTAINING HIGHWAY AND RIGHT-OF-WAY, BUT MUST HAVE STATE’S PERMISSION BEFORE PUTTING PIPE IN GROUND.  WORK IS CONTINUING ON THE DESIGN OF THE METER PROJECT.  FUNDS ARE IN PLACE AND REQUEST FOR SELECTION OF BOND COUNCIL HAS BEEN MADE.  BONDING WILL BEGIN WHEN BIDDING AND CONSTRUCTION OF PHASE I IS STARTED.  AFTER ISSUANCE OF STATE PERMIT, PROPERTY DOCKET WILL BE OBTAINED.
CITY ADMINISTRATOR/TREASURER LONNIE MILLER REQUESTED THAT TAMMY LEELING’S NAME BE ADDED TO THE CHECKING ACCOUNT.  SHERLOCK MOVED AND PERALES SECONDED THAT ADDITION OF LEELING’S NAME TO THE CHECKING ACCOUNT.  AYE’S:  GREEN, PERALES, SHERLOCK AND GREENWALT.  NAY’S:  NONE.  MOTION WAS APPROVED.
CITY ADMINISTATOR/TREASURER LONNIE MILLER PRESENTED THE SEPTEMBER 2016 AND OCTOBER 2016 FINANCIAL STATEMENTS.  A DISCUSSION TO CONTINUE DISTRIBUTING $250.00 MONTHLY TO THE CARPENTER CENTER WAS DISCUSSED BUT FURTHER ACTION WILL HAVE TO BE TAKEN WHEN IT IS ITEM ON AGENDA AND DECIDED AT A PUBLIC MEETING.  
CITY ADMINISTRATOR/TREASURER LONNIE MILLER REQUESTED THE APPROVAL OF CHAMBER BUCKS IN THE AMOUNT OF $100.00 PER EMPLOYEE.  PERALES MOVED AND GREEN SECONDED THE APPROVAL OF CHAMBER BUCKS FOR EACH EMPLOYEE.  AYE’S:  GREEN, PERALES, SHERLOCK AND GREENWALT.  NAY’S:  NONE.  MOTION WAS APPROVED.
CITY ADMINISTRATOR/TREASURER LONNIE MILLER DISCUSSED LINDA GREEN’S PAYMENT FOR ACCUMULATED SICK LEAVE DUE TO RETIREMENT.  THE CITY HAS NO POLICY CONCERNING THE PAYMENT OF ACCUMULATED SICK LEAVE.  GREEN PROVIDED INFORMATION FROM EIGHT CITIES CONCERNING THIS ISSUE; FOUR CITIES DO NOT PAY AND FOUR CITIES PAY A PERCENTAGE BASED ON NUMBER OF YEARS EMPLOYED.  PERALES MADE A MOTION AND SHERLOCK SECONDED TO PAY 50% UP TO A MAXIMUM OF 30 DAYS OF ACCUMULATED SICK LEAVE AFTER 15 YEARS OF EMPLOYMENT AND 75% UP TO A MAXIMUM OF 30 DAYS OF ACCUMULATED SICK LEAVE AFTER 20 YEARS OF EMPLOYMENT.  AYE’S:  PERALES, SHERLOCK AND GREEN.  NAY’S:  NONE.  MOTION WAS APPROVED.
CITY ADMINISTRATOR/TREASURER LONNIE MILLER ANNOUNCED THAT A RETIREMENT PARTY FOR LINDA GREEN WILL BE HELD ON THURSDAY, DECEMBER 29, 2016, FROM 2:00 P.M. TO 4:00 P.M. IN THE SENIOR ROOM AT THE CARPENTER CENTER.
POLICE CHIEF KEVIN SPENCER REPORTED THAT $2,500.00 WAS RAISED FOR CHARITY IN THE “NO SHAVE NOVEMBER” CAMPAIGN BY POLICE OFFICERS.   THE “NO SHAVE” CAMPAIGN WILL CONTINUE THROUGH DECEMBER AND JANUARY WITH THE MONEY RAISED GOING TO CHARITY.  THE “COFFEE WITH A COP” CAMPAIGN WAS WELL RECEIVED AND WILL BE CONDUCTED AGAIN AT A FUTURE DATE.
PAGE 4                    CONTINUED                    ADJOURN
THERE BEING NO FURTHER BUSINESS TO COME BEFORE THE COUNCIL, IT WAS MOVED BY SHERLOCK AND SECONDED BY GREEN TO ADJOURN TO THE NEXT CALLED MEETING ON THURSDAY, JANUARY 5, 2017, SUBJECT TO THE CALL OF THE MAYOR.  AYE’S:  GREEN, PERALES, SHERLOCK AND GREENWALT.  NAY’S:  NONE.  MOTION WAS APPROVED.
                                                                                    ____________________________________
                                Mayor of the City of Terrytown
ATTEST:

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Assistant City Clerk










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