Terrytown City Council agenda and minutes from October 2016 to the most recent meeting.
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CITY OF TERRYTOWN
The City of Terrytown Council met on Thursday, January 5, 2017, for their regular monthly meeting at the Housing Authority, 89A Woodley Park Road in the City of Terrytown. Notice of said meeting was published in the Scottsbluff Star-Herald. The meeting was called to order at 6:30 p.m. by Mayor Kent Greenwalt. Council Members present were: Jerry Green, Chris Perales and Marcia Sherlock. Assistant City Clerk Tamera Leeling recorded the proceedings of the meeting.
The Pledge of Allegiance was recited by those in attendance. Mayor Greenwalt pointed out the location of the poster for the Open Meetings Act.
A public hearing for the 2017 Terrytown One (1) & Six (6) Year Street Improvement Program was conducted. General maintenance is scheduled for the first year of 2017 and projects scheduled on the six-year side will remain the same. The Stable Club Road project has been upgraded to include curb, gutter and new pavement. Parking lots located at the Carpenter Center shelter and at Hascall Park will be paved. During the water project, it will be necessary to dig out some areas in the streets to replace the service line and make connections.
There were no further additions, changes or emergency items for the agenda.
Correspondence included a memorandum from Lynn Garton, Wastewater Supervisor, regarding the annual discharge permit renewal.
Moved by Green and seconded by Perales to approve the minutes of the December 1, 2016, meeting to include two corrections concerning payments of claims to Nebraska Public Power District for the electric bulletin board/sign and to M.C. Schaff & Associates for engineering costs. Aye’s: Green, Perales and Sherlock. Nay’s: None. Motion approved.
The next item on the agenda was payment of the Clerk’s wages. Green declared himself in conflict of interest in payment of Checks #14730-203.17 and #14731-1762.76. Moved by Perales and seconded by Sherlock to approve Green’s conflict of interest for the payment of the Clerk’s wages and to approve payment of the Clerk’s wages. Aye’s: Perales, Sherlock and Greenwalt. Nay’s: none. Motion approved.
Payment of remaining claims: KENO FUND: Nebraska Public Power District, Utilities, 95.90; Carpenter Center, Contribution, 250.00; GENERAL FUND: Hugo Chairez, Mileage, 33.00; Dennis McLaughlin, Mileage, 18.15; Tim Schuldies dba Tim’s Electric, Christmas Banners Installed, 100.00; Charter Communications, Phone/Internet, 166.33; Scottsbluff/Gering Chamber of Commerce, Mayor Breakfast, 15.00; Dana F. Cole & Co., Accounting/Tax Service, 1000.00; Verizon Wireless, Cellular Service, 111.36; Gering Citizen, Publications, 189.50; Kent Greenwalt, Mileage, 63.25; One Call Concepts, Diggers Hotline, 62.34; Platte Valley Bank, Loan Payment/Interest, 27590.00; Hugo Chairez, Wages, 1030.71; Tamera Leeling, Wages, 940.71; Dennis McLaughlin, Wages, 846.87; Linda Green, Wages, 708.25; Scotts Bluff County Communications, 2016-2017 Inter-Local Agreement, 7200.00; Simmons, Olsen Law Firm, Legal Fees, 2655.00; Nebraska Public Power District, Shop/Sign Utilities, 218.74; Scottsbluff/Gering Chamber of Commerce, Employee Chamber Bucks, 400.00 void; Blue Cross Blue Shield, Health Insurance, 1638.37; Charter Communications, Phone/Internet, 118.49; Marketing Consultants, Employee Clothing/Business Cards, 320.00; Hugo Chairez, Wages, 1165.79; Tamera Leeling, 940.71; Dennis McLaughlin, Wages, 873.90; Principal, Insurance, 41.55; John Deere Farm Plan, Repairs/Maintenance, 16.42; Heartland Expressway Association, Jurisdictional Membership-2017, 349.92; Roy K. Greenwalt, Wages, 230.87; Jerry Green, Wages, 69.26; Chris Perales, Wages, 69.26; Marcia Sherlock, Wages, 69.26; Tammy Leeling, Wages, 203.17; Linda Green, Wages, 203.17; Linda Green, Wages, 1762.76; Hugo Chairez, Chamber Bucks, 100.00; Dennis McLaughlin, Chamber Bucks, 100.00; Tamera Leeling, Chamber Bucks, 100.00; Linda Green, Chamber Bucks, 100.00; M.C. Schaff & Associates, Engineering, 475.00; ACM Accountants & Consultants, Audit, 2000.00; Bluff’s Sanitary, Retirement Party Supplies,
Page 2 Continued Payment of Claims
58.21; Off Broadway, Office Supplies, 22.00; Carpenter Center, Rent/Labor, 1154.00; Charter Communications, Phone/Internet, 166.33; Panhandle Co-Op, Retirement Party Supplies, 33.05; Cyclone Express, Fuel, 224.71; Dana F. Cole & Company, Accounting, 1000.00; Heilbrun’s, Shop Supplies, 4.99; Hi Performance Car Wash, Car Washes, 15.30; Panhandle Humane Society, Pest Control, 600.00; Ideal Linen Supply, Shop Supplies, 45.02; Johnson Cashway Lumber Co., Office Repairs, 5.03; Kadee’s Kakes, Retirement Party Cakes, 190.00; Kent Greenwalt, Mileage, 61.60; Lonnie Miller, Retirement Gift, 176.60; Marketing Consultants, Name Plate, 12.00; Moneywise, Office Supplies, 125.85; One Call Concepts, Diggers Hotline, 61.65; Print Express, Report Forms/Receipt Books, 466.95; Scottsbluff Police Department, Police Labor, 7683.33; M.C. Schaff & Associates, Engineering, 475.00; Scottsbluff Star-Herald, Publications, 216.46; Verizon Wireless, Cellular Service, 111.36; Z & M Lumber Co., Shop Supplies, 142.99; WATER FUND: City of Gering, Repairs/Maintenance, 202.41; United Parcel Service, Water Sample Freight, 17.72; Simmons, Olsen Law Firm, Legal Fees, 2952.00; Nebraska Public Power District, Utilities, 148.10; Henning’s Construction, Repairs/Maintenance, 1175.00; Nebraska Public Power District, Utilities, 1301.05; Terry Carpenter, Inc., Lake Lease, 438.00; Enviro Service, Inc., Lab Fees, 36.00; Henning’s Construction, Repairs/Maintenance, 2534.00; HOA Solutions, Inc., Repairs/Maintenance, 426.00; Johnson Cashway Lumber Co., Supplies, 59.98; Nebraska Public Health Environmental Lab, Lab Fees, 16.00; SEWER FUND: Enviro Service, Inc., Lab Fees, 132.00; Nebraska Public Power District, Utilities, 705.59; Ann Aldaco, Overpayment of Utilities Refund, 12.86; Terry Carpenter, Inc., Land Lease, 150.00; City of Scottsbluff, Wastewater/Lift Station Cleaning, 15314.65; Enviro Service, Inc., Lab Fees, 264.00; Johnson Service Co., Repairs/Maintenance, 14630.00; Waste Connections, Trash Collection, 6449.70; STREET FUND: Nebraska Public Power District, Utilities, 2523.22; City of Scottsbluff, Sweeping/Labor, 684.25; Heilbrun’s, Repairs/Maintenance, 67.98; Henning’s Construction, Repairs/Maintenance, 540.00; Johnson Cashway Lumber Co., Supplies, 11.10. Moved by Sherlock and seconded by Green to approve the payment of claims as presented. Aye’s: Green, Perales and Sherlock. Nay’s: None. Motion approved.
City Engineer/Street Superintendent Jeff Wolfe presented Resolution 17-1 on the One (1) and Six (6) Year Street Improvement Program. Moved by Perales and seconded by Sherlock to adopt the One (1) & Six (6) Year Street Improvement Program for the fiscal year 2017. Aye’s: Green, Perales and Sherlock. Nay’s: None. Motion approved.
TO WHOM IT MAY CONCERN:
At the regular meeting of the City Council for the City of Terrytown, Nebraska, held at 89A Woodley Park Rd, on January 5th, 2017, a hearing was held on the One (1) and Six (6) Year Street Improvement Program at 6:30 P.M., as advertised. Following a discussion by the Council and citizens present, a motion was made to adopt the One (1) and Six (6) Year Street Improvement Program for the fiscal year 2017. Roll call vote brought: ”Yeas, 3; “Nays”, 0. Motion carried.
CERTIFICATION I, the undersigned, duly qualified and acting Clerk of the City of Terrytown, Nebraska, do hereby certify that the above is a true and certified copy of action passed on January 5th, 2017, and I officially affix my signature and the seal of said City on this 5th day of January, 2017.
Tammy Leeling, City Clerk
Page 3 Continued Water Project Update
City Engineer Jeff Wolfe gave an update on the water project. It was announced that advertising to open bidding to the public for Phase I for the connections to Gering will begin and names will be submitted to the City Council in February or March. There will be two connections both located on Country Club Road. The first connection will be at Country Club Road and Five Rocks Road on the west side. The next connection is further east on Country Club Road. Both locations will have vaults and meters used to meter the water. The main will be located in the alley on South Street. It is important that the first priority be to connect to Gering because the consistency and quality of the one well currently being is unknown. Once the connection to Gering is made, we will have Gering’s resource to water and will be using multiple wells and treatment. The connections will begin in the spring and Terrytown will be fully connected to Gering in the summer. Once the bidding of Phase I is complete, the City of Terrytown’s contribution will come to a close. However, the City of Terrytown will continue to write checks as a pass-through, but the state and the federal government will start putting money toward the project. We will start to use the grant money that has taken years to obtain. The City of Terrytown will be paying a meter-rate to the City of Gering for approximately a year and a half and the citizens of Terrytown will continue to pay a base fee until the meters are installed.
City Administrator/Treasurer Lonnie Miller presented the November 2016 Financial Statements. The total assets are higher than last year at this time and the liabilities are coming down. The revenues are higher due to the quarterly lease payment from Nebraska Public Power District.
City Administrator/Treasurer Lonnie Miller advised that it is necessary to appoint a bond council. A list of bond attorneys approved by the state was submitted to the council. Natalie Furrow, Community Programs Specialist for the U.S. Department of Agriculture Rural Development has informed the City of Terrytown that interim-financing through a bonding agent is necessary. Ametrias has been selected as the bonding agent and in coordination with the bonding agent, a bond council is needed. A list of bond attorneys approved by the state was submitted to council. After discussion, Rembolt & Ludtke, L.L.P. from Lincoln, Nebraska, was chosen. Moved by Perales and seconded by Green to appointment Rembolt & Ludtke as bond council was made. Aye’s: Green, Perales and Sherlock. Nay’s: None. Motion approved.
The continuation of a $250.00 monthly contribution to the Carpenter Center through keno funds was discussed. Even though there is no keno money coming in, the contribution could continue from another fund. No action was taken and it was decided to continue the $250.00 monthly contribution to the Carpenter Center through keno funds and to review it again after six months.
After interviewing four interested persons to fill the City Council vacancy in Ward I, Mayor Kent Greenwalt nominated and submitted Cynthia Kriner’s name. Moved by Green and seconded by Perales to appoint Cynthia Kriner, a qualified registered voter, to fill the vacancy in Ward I for Council Bryan Armstrong’s unexpired term following his resignation. Aye’s: Green, Perales and Sherlock. Nay’s: None. Motion approved and Kriner will be sworn in during February’s council meeting.
Police Chief Kevin Spencer presented an update on police activities that included an arrest made in a recent homicide that occurred in Scottsbluff. Signing a contract for the computerized dispatch and records system has been pushed back and a decision should be made in March after meeting with three vendors on site. “Coffee With A Cop” campaign was very successful and will be continued on a quarterly basis.
Page 4 Continued Adjourn
There being no further business to come before the Council, moved by Sherlock and seconded by Green to adjourn to the next called meeting on Thursday, February 2, 2017, subject to the call of the Mayor. Aye’s: Green, Perales and Sherlock. Nay’s: None. Motion approved.
Mayor of the City of Terrytown
Assistant City Clerk
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